Project Manager for Office & Accounting (QuickBooks Desktop & Invoicing)

Concise takeaway: This role combines office operations, accounting workflow management, project coordination, and high‑volume invoicing using QuickBooks Desktop. It’s ideal for someone who can manage billing cycles, A/R, A/P, job costing, and office projects while coordinating teams and ensuring financial accuracy.

Core Responsibilities

Manage full invoicing cycle: Create, process, and track high‑volume invoices and transactions; resolve billing discrepancies; maintain contract billing schedules.
Oversee A/R and A/P: Process payments, collections, cost controls, and vendor management; maintain general ledger postings.
QuickBooks Desktop administration: Maintain company financial records, reconcile accounts, manage job cost tracking, and ensure accurate financial reporting.
Project management: Plan, execute, and monitor office and accounting projects; manage timelines, deliverables, and cross‑department coordination.
Financial reporting: Prepare reconciliations, variance analyses, and monthly close documentation; ensure accuracy and compliance with accounting standards.
Office operations oversight: Implement procedures, maintain compliance, manage payroll reporting, and support administrative workflows.
Audit and documentation: Maintain complete project and financial documents; support internal/external audits with schedules and reporting.
Team coordination: Lead meetings, communicate project updates, and collaborate with internal stakeholders to resolve issues and maintain workflow efficiency.

Qualifications and Skills

Education and Experience

High School Diploma
Proven experience in fast paced, multi task environment (typically 3-5 years)

Technical Skills

Excellent computer skills, including MS Office suite
Proficient in EXCEL and Desktop Quickbooks

Soft Skills

Strong leadership and team management abilities
Exceptional communication and interpersonal skills
Problem-solving and decision-making capabilities
Ability to multitask and prioritize effectively
Adaptability and flexibility in dynamic environments

Job Type: Full-time

Ability to Commute:

Freeport, NY 11520 (Required)

Work Location: In person

Project Manager & Accounting

Job description