Accounting Specialist

Education and Experience:

Minimum of an Associates in Accounting with 3 or more years of experience. Seeking an assistant who would like to learn additional areas of accounting such as tax, audit, reconciling of accounts, and the ability to continue to learn and grow within the firm. Must be computer literate in the following software applications; MS Office Suite and Internet for online accessing of files. Prior working experience with Intuit QuickBooks is a plus. Ability to be organized and attention to detail a must. Duties require professional verbal and written communications skills. Comply with Generally Accepted Accounting Principles (GAAP) for financial statements

Job Summary:

The Accounting Specialist is responsible for the processing, reviewing, scheduling, and preparing of payments and/or invoices. The Accounting Specialist will also respond to inquiries from department personnel and vendors and customers and maintain auditable records. Must understand financial transaction entries.

Reports to / Supervision Received:

Controller

Essential Functions (other duties may be assigned):

1. Communicating daily with internal/external customers and vendors, sharing account updates as requested

2. Onboarding vendors to our internal payment system including W-9 administration and identifying 1099 vendors.

3. Reviewing and processing vendor invoices ensuring all information is accurate or requesting updates as needed

4. Entering and coding invoices into our payment system, booking them to correct GL accounts accordingly

5. Learning our CRM system in order to create vendor invoices as needed and ensure accuracy within our systems

6. Ensure that accounts receivable is collected within terms; initiating collection calls when necessary.

7. Work cross-functionally with internal teams to reconcile customer/vendor accounts and provide reporting as needed

8. Owning and managing the AP/AR inbox to successfully handle AP/AR inquiries from vendors and/or customers with enthusiasm and professionalism

9. Assisting the accounting department with other operational/accounting related tasks.

10. Recording and reconciling payments, Resolving payment discrepancies

11. Prepare and responsible for weekly check run.

12. Reconciling and paying commissions twice monthly.

13. Compiling reports/summaries of financial activity

14. Participating in monthly and fiscal-quarter closings, preparing general ledger journal entries, and analyzing revenue recognition and expense variances

15. Work on special projects from time to time.

16. Back up duties include receptionist duties.

17. Successfully adhere to safety rules and company policies.

Job Type: Full-time

Pay: $15.00 - $20.00 per hour

Benefits:

• 401(k)

• 401(k) matching

• Dental insurance

• Disability insurance

• Flexible spending account

• Health insurance

• Life insurance

• Paid time off

• Tuition reimbursement

• Vision insurance

Physical Setting:

• Office

Work Location: In person