Accounts Payable Clerk

Position Summary

At Purvis Industries, we are proud to be a family owned and operated industrial distributor with over 75 years of experience delivering quality products, industry expertise, and exceptional customer service. With 100 locations across 21 states, we remain committed to providing top tier manufacturer products, technical knowledge, and reliable local inventory to support our customers’ success.

The Accounts Payable Clerk is responsible for supporting the daily operations of the Accounts Payable Department by processing invoices, reconciling supplier statements, resolving invoice discrepancies, and maintaining accurate financial records. This position reports to the Accounts Payable Manager and works closely with suppliers, branch personnel, and other members of the Accounts Payable team to ensure invoices and payments are processed accurately and timely.

Job Responsibilities

• Process incoming mail when assigned.

• Process and mail checks on scheduled check run days.

• Complete two way and three way invoice matching.

• Process a high volume of invoices accurately and timely in accordance with department expectations.

• Process invoices for assigned alpha letters.

• Review supplier statements for assigned alpha letters and identify outstanding items.

• Research and resolve invoice discrepancies and other accounts payable issues.

• Communicate with suppliers and branch personnel to resolve invoice questions and discrepancies.

• Review assigned reports and provide completed reports to the Accounts Payable Manager as needed.

• Complete assigned tasks and resolve problems in a timely manner.

• Maintain accurate and organized accounts payable records.

• Maintain a clean and organized work area.

• Maintain a high standard of accuracy and quality in all work performed.

• Follow all company policies and procedures.

• Maintain compliance with the company’s Certificate of Conflicts of Interest, Confidentiality and Standards of Business Ethics, and Hiring Standards.

• Other duties as assigned.

Requirements

Education & Experience

• High school diploma required. GED not accepted.

• Previous accounts payable experience preferred.

• Experience processing invoices or working with financial records preferred.

Skills & Qualifications

• Strong attention to detail and accuracy.

• Ability to process a high volume of invoices while maintaining quality.

• Strong organizational and time management skills.

• Ability to identify and resolve invoice discrepancies.

• Strong verbal and written communication skills.

• Ability to communicate professionally with suppliers, branch personnel, and internal team members.

• Proficiency with computer systems and a variety of software applications.

• Ability to learn and use accounting and accounts payable software.

• Ability to complete assignments and resolve issues within established deadlines.

• Ability to maintain confidentiality when handling financial and supplier information.

• Professional appearance and attitude at all times.

• Demonstrated integrity and commitment to company standards of business ethics.

• Valid driver’s license.

• Ability to pass a background check.

• Legally authorized to work in the United States.

Physical Demands

• Ability to sit and work at a computer for extended periods of time.

• Ability to use a computer, keyboard, telephone, and other office equipment for extended periods of time.

• Ability to perform repetitive data entry and invoice processing tasks.

• Ability to stand, walk, bend, and move throughout the office as needed.

• Ability to perform the essential functions of the position with or without reasonable accommodation.

Benefits

• Paid Time Off (PTO)

• 401(k) Plan

• Health Insurance

• Dental Insurance

• Vision Insurance

• Life Insurance

• Flexible Spending Account (FSA) Options

• Ongoing Training and Professional Development Opportunities

Equal Opportunity Statement

Purvis Industries is an Equal Opportunity Employer and maintains a drug free workplace. We are committed to creating a professional environment that supports employee growth, development, and long term success.