Accounts Payable Specialist

Description

The essential functions include, but are not limited to the following

• Responsible for obtaining approval of invoices.

• Audit, code, and enter approved invoices and credit card purchases in QuickBooks.

• Prioritizes invoices according to cash discounts potential and payment terms. Obtain favorable terms for the company.

• Match invoices to checks, obtain signatures, and mail checks in a timely manner.

• Process check requests.

• Pay invoices online using company credit cards or bank accounts.

• Answer all vendor inquiries. Strengthen and grow relationships with vendors.

• Submit paperwork to vendors to obtain rebates.

• Obtain vendor statements to ensure that our records agree with the vendor.

• Review invoices in Ctuit to ensure that all invoices are coded correctly and recorded in QuickBooks

• Review delivery log and repairs and maintenance log to ensure that all invoices are received.

• Obtain W-9s from all vendors.

• Communicate and work with management

• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.

• Assist in period and year end closings.

• Assist with other projects as needed.

Requirements

• Minimum three years as an accounts payable clerk.

• Previous experience in bakery, or food environment preferred.

• Must have intermediate experience with QuickBooks, Word, Excel, and 10 key by touch.

• Must have strong organizational skills for follow-through and the ability to juggle and prioritize.

• Identify and resolve problems in a timely manner, gather and analyze information skillfully.

• Manage difficult client/customer situations, respond promptly to customer needs, solicit customer feedback to improve service, respond to request for service and assistance and meet commitments.

• Prioritizes and plans work activities and uses time efficiently.

• Demonstrate accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance.

• Meets productivity standards and completes work in a timely manner.

• Adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays, or unexpected events.