Admin and Project Coordinator

About us

ICS (Integrated Communications Systems) is a turnkey system integrator in Doha, Qatar. We design, supply, integrate and support communication and workplace technology for organisations across Qatar.

The role

We are hiring an Admin and Project Coordinator to support our project team with follow-up, quotations, suppliers, shipments and daily office administration.

What you will do

• Follow up our projects with the team and keep progress and schedules up to date.

• Prepare quotations, and request and compare quotations from suppliers.

• Follow up suppliers and vendors on orders, prices, delivery dates and documents.

• Coordinate shipments with freight forwarders, from pickup to customs clearance and delivery.

• Arrange meetings, take minutes and follow up the actions.

• Handle project and office emails and correspondence in clear English.

• File documents, orders and records and keep them up to date.

• Support general office administration.

What we need

• This position is open to female candidates only.

• 3 to 4 years of experience as a project coordinator or admin coordinator, ideally at a trading, contracting or technology company.

• A bachelor's degree.

• Excellent written and spoken English.

• Strong Microsoft Office, especially Excel and Outlook.

• Living in Qatar with a valid, transferable residence permit.

Good to have

• Experience with suppliers, imports and freight forwarders.

• Experience with AV, ELV or IT projects.

• Arabic.

• A valid Qatar driving licence.

What we offer

A competitive package, agreed at interview according to your experience.

How to apply

Apply through Indeed with your CV.

Work Location: In person