Admin & Project Coordinator – Interior Fit-Out

Position: Admin & Project Coordinator – Interior Fit-Out

Job Summary

Lava Space Decoration Design & Implementation L.L.C. is looking for a highly organized and proactive Admin & Project Coordinator to manage the company’s day-to-day office administration while supporting project documentation, permits, employee coordination, and internal operations.

The role will act as a central coordination point between management, employees, project teams, clients, suppliers, subcontractors, and building/mall management.

Key Responsibilities

• Manage the front desk, incoming calls, visitors, emails and general office correspondence.

• Prepare and follow up work permits, night-work permits, access permits, gate passes and site access requirements.

• Coordinate employee and labour IDs, access cards, documents and site entry/exit requirements.

• Maintain and follow up employee attendance, absence, leave and timesheets.

• Maintain employee files and support basic HR administration, including joining documents, asset handovers, warnings and employee records.

• Follow up project administrative requirements with mall/building management, consultants, clients and project teams.

• Maintain trackers for permits, approvals, expiry dates and pending actions.

• Prepare letters, forms, reports, meeting minutes and other company/project documents.

• Maintain proper digital and physical filing for company, employee and project documents.

• Coordinate meetings, appointments, management reminders and internal follow-ups.

• Follow up suppliers/subcontractors when required and ensure requested documents or information are received.

• Monitor company administrative documents such as licenses, insurance, vehicle documents and other expiry dates.

• Coordinate with the accountant, project team, site supervisors and management on pending administrative matters.

• Prepare a daily/weekly pending-action list and proactively follow up until each item is closed.

• Escalate delays or critical issues to management before they affect project operations.

• Support other general office administration as required.

Pay: AED4,000.00 - AED5,000.00 per month

Application Question(s):

• What is your expected monthly salary in AED?

• If selected, how soon can you join?

Experience:

• Interior Fitout: 4 years (Required)

Work Location: In person