Administrative Assistant

Job Title: Administrative Assistant – Rugby Club

Job Summary

We are seeking a well-organized, proactive, and detail-oriented Administrative Assistant to support the day-to-day administrative operations of our Rugby Club. The successful candidate will be responsible for maintaining staff attendance and leave records, supporting basic HR administrative activities, coordinating rugby-related events, and managing club documentation to ensure smooth and efficient operations.

Key Responsibilities

HR & Staff Administration

• Maintain and update staff attendance records, including daily attendance, absences, and other records.

• Maintain accurate records of Public Holidays (PH), Public Holiday Off (PO), leave balances, and related documentation.

• Prepare, issue, and maintain leave application forms and other staff-related administrative documents.

• Monitor staff attendance and leave records and coordinate with the HR Department and relevant supervisors regarding discrepancies.

• Maintain organized and confidential employee records and HR documentation.

• Assist with staff-related administrative requests and provide necessary documentation and updates to the HR Department.

Rugby Club Administration & Events

• Provide administrative support for rugby matches, tournaments, training sessions, and other club events.

• Prepare, organize, and maintain rugby-related documentation, including event schedules, team lists, player records, fixtures, and official correspondence.

• Coordinate administrative arrangements for rugby events with coaches, players, management, and other relevant parties.

• Maintain records of event activities, meeting minutes, reports, and other club-related documentation.

• Assist with preparing letters, notices, circulars, reports, and other official communications.

• Maintain proper filing systems for club documents, ensuring records are accurate, accessible, and up to date.

• Coordinate office supplies, stationery, equipment, and other administrative requirements.

• Support general office operations and undertake other administrative duties as assigned by management.

Requirements

• Diploma or equivalent qualification in Business Administration, Office Management, Human Resources, or a related field.

• Previous experience in an administrative or office support role is preferred.

• Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.

• Good written and verbal communication skills in English.

• Strong organizational skills, attention to detail, and the ability to manage multiple tasks.

• Ability to maintain confidentiality and handle staff and club records responsibly.

• Good coordination and interpersonal skills, with the ability to work effectively with staff, coaches, players, and management.

• Ability to work in a sports club environment and support event-related administrative activities.

Benefits & What We Offer

• Company-provided accommodation.

• Food provided (lunch and dinner).

• Laundry facilities or laundry allowance, as applicable.

• Utilities, including water and electricity, as per company policy.

Job Type: Full-time send your CV to : hr@aesgc.ae

Call to : (03) 702 6 412

Work Location: Rugby Club, Al Ain, UAE

Job Types: Permanent, Full-time

Pay: From AED2,000.00 per month

Experience:

• administrative assistant: 1 year (Preferred)

Work Location: In person