Administrative Assistant

Key Responsibilities

1. Updates activities for providing technical and administrative support to the direct manager through coordinating meetings and providing all secretarial and office-related tasks.

2. Updates activities for providing administrative support to the direct manager by completing key tasks such as:

• Scheduling meetings.

• Preparing / redirecting calls and managing conference calls.

• Travel bookings.

1. Assists in ensuring that all attendees are informed of the meeting agendas and schedules, and ensuring their alignment with the attendees' schedules.

2. Supports tasks related to preparing and drafting meeting minutes and recording attendance.

3. Coordinates with relevant stakeholders to prepare the files and information required by the direct manager prior to key meetings.

4. Prepares requests and documents received by the direct manager according to priority.

5. Ensures the availability of office supplies in the direct manager's office.

6. Assists in managing incoming and outgoing mail / correspondence related to the direct manager.

7. Coordinates facility management (such as cleaning) and office-related tasks.

8. Supports all tasks related to office hospitality services.

9. Complies with the organization's work controls and behaviors and cybersecurity policies, as well as the procedures of the organizational unit.

10. Performs any other tasks assigned by direct supervisors.

11. Adheres to the organization's policies and work behaviors and the procedures of the organizational unit.

12. Performs any other tasks assigned by direct supervisors.

Education

• High school.