Administrative Assistant

Company Description

GRANDCOOL ELECTROMECHANICAL AND AIR COOLING WORKING LLC specializes in erecting high-efficiency ammonia refrigeration systems for the food, dairy, pharmaceutical, and cold storage sectors. The company focuses on reliable, energy-efficient cooling solutions that support critical temperature-controlled operations. Projects range from small facilities to large industrial installations, offering team members exposure to complex technical environments. Joining GRANDCOOL provides the opportunity to contribute to essential infrastructure that supports product quality, safety, and continuity of supply.

Role Description

This is a full-time, on-site Administrative Assistant role based in Abu Dhabi. The Administrative Assistant will manage daily office operations, including handling phone calls, scheduling appointments, organizing meetings, and maintaining records and files. The role includes preparing basic correspondence and reports, supporting executive staff with administrative tasks, and ensuring smooth communication within the office and with external stakeholders. The Administrative Assistant will also assist with document handling, data entry, and coordination of office supplies and services to support project teams and management.

Qualifications

• Candidates should possess strong Administrative Assistance and Clerical Skills, including document management, filing, and data entry.

• Candidates should possess Executive Administrative Assistance capabilities, such as calendar management, meeting coordination, and support for senior leadership.

• Candidates should possess professional Phone Etiquette and Communication skills, including clear verbal and written communication.

• Candidates should possess proficiency with common office software (e.g., word processing, spreadsheets, email) and basic computer literacy.

• Candidates should possess strong organizational skills, attention to detail, and the ability to manage multiple tasks and deadlines.

• Candidates should possess the ability to work collaboratively in a diverse team environment and maintain a high level of confidentiality.

• Relevant administrative or office support experience in an industrial, engineering, or construction environment is an advantage.

• A diploma or degree in business administration or a related field is beneficial, along with proficiency in English; knowledge of additional languages is a plus.