Administrative Assistant

Role Description

The Administrative Assistant role is a part-time, hybrid position based in Abu Dhabi Emirate, United Arab Emirates, with some work-from-home flexibility. In this role, the Administrative Assistant will manage daily office operations, including handling phone calls, responding to emails, scheduling meetings, and maintaining records and files. The position includes supporting executives and recruitment teams with document preparation, data entry, travel coordination, and organizing interviews and meetings. The Administrative Assistant will assist in preparing reports, updating databases, and ensuring smooth communication between internal teams, clients, and candidates. The role also involves greeting visitors, organizing office supplies, and contributing to a professional and efficient office environment.

Qualifications

• Candidates should possess strong Administrative Assistance and Executive Administrative Assistance skills to support daily operations and management needs.

• Candidates should possess solid Clerical Skills, including filing, data entry, document preparation, and basic record keeping.

• Candidates should possess excellent Communication and Phone Etiquette skills to interact effectively with clients, candidates, and internal teams.

• Relevant experience in recruitment, HR support, or office administration, preferably within a regional or international context, is beneficial.

• Proficiency with office software (e.g., MS Office, email and calendar tools), attention to detail, and strong organizational and time-management abilities are preferred.

• Ability to work independently in a hybrid setting, maintain confidentiality, and communicate in clear, professional English and, ideally, Arabic is an advantage.