Administrative Assistant

We are seeking an organized, proactive, and dependable Admin Assistant to support the Operations Manager & HR with daily administration, coordination, documentation, payments, follow-ups, and basic recruitment activities.

The candidate must be able to multitask effectively, keep track of multiple responsibilities, and complete assigned work without missing important details, deadlines, or follow-ups. The role will also ensure that recurring administrative tasks continue smoothly when the manager is busy, on leave, or unavailable.

Key Responsibilities

• Assist the Operations Manager & HR with daily administrative and coordination activities.

• Manage schedules, reminders, follow-ups, task lists, and pending matters.

• Coordinate with employees, management, vendors, service providers, and external parties.

• Prepare and maintain letters, reports, spreadsheets, presentations, and company records.

• Monitor utility bills, subscriptions, renewals, vendor invoices, and payment deadlines.

• Process routine payments after receiving the required authorization.

• Maintain invoices, receipts, payment confirmations, and supporting documents.

• Assist with office supplies, maintenance requests, subscriptions, and general office requirements.

• Support routine internal coordination and documentation across different business activities.

• Shortlist CVs according to the criteria provided and conduct initial candidate screening calls.

• Schedule interviews and maintain updated recruitment and candidate records.

• Take ownership of assigned recurring tasks and maintain workflow continuity during the manager’s absence.

• Escalate matters requiring management approval or decision-making.

Mandatory Requirements

• Bachelor’s degree in Management, Business Administration, Human Resource Management, Operations Management, or another related management field is mandatory.

• Previous experience in administration, office coordination, or a similar support role is preferred.

• Good spoken and written English is mandatory.

• Proficiency in Hindi is strongly preferred.

• Good knowledge of Microsoft Office and Google Workspace.

• Strong organizational, communication, multitasking, and follow-up skills.

• Ability to manage multiple tasks without overlooking deadlines or important details.

• Strong attention to detail and the ability to work with minimal supervision.

• Professional, trustworthy, responsible, and capable of maintaining confidentiality.

Pay: AED3,000.00 - AED3,500.00 per month

Work Location: In person