Administrative Assistant

Prime Path for Consultancy and Services, is currently seeking an organized, detail-oriented Administrative Assistant to join one of our most valuable clients in The State of Qatar.

This role functions as the central communication of the Dental Laboratory. The Healthcare Facility operates under strict Ministry of Public Health (MOPH) Qatar regulations, the successful candidate will not only manage general office duties but will also be responsible for ensuring material traceability and other work related matters.

Key Responsibilities

• Answer incoming calls, coordinate with clinic receptionists, and provide accurate, real-time tracking updates for cases.

• Serve as the main liaison for partner dental centers across Doha.

• Act as the initial checkpoint for all incoming requests and digital dental cases.

• Input comprehensive case logs into the Dental Lab Management Software (DLMS).

• Route cases smoothly to the respective licensed technical departments (CAD/CAM, Crown & Bridge, Removals, or Orthodontics).

• Actively track production timelines to ensure final delivery dates promised to external clinics are systematically met.

• Work alongside the Procurement Officer and Laboratory Supervisor to track incoming dental raw materials (e.g., zirconia blocks, porcelain powders, acrylics).

• Organize and maintain a database of material Lot Numbers and Batch Certificates to guarantee all items used in fabrication are fully traceable and approved for use within the State of Qatar.

• Dispatch and coordinate delivery drivers to ensure sterile prosthetics are transported securely and efficiently back to the clinics.

• Qualifications & Requirements

Educational Qualification & Experience:

• Education: Bachelor’s Degree or Diploma in Business Administration, Healthcare Administration, Associate's Degree or Medical Administration Certification a related field.

• Experience: Minimum of 1 (one) year of proven administrative, front desk receptionist experience in a medical or clinical setting Qatar, ideally within a dental laboratory, medical clinic, hospital, or dental supply company.

Skills and Core Competencies:

Language Skills: Professional proficiency in English is required.

Computer Skills: Proficient with MS Office suite (Word, Excel, Outlook).

Attention to Detail: Excellent organizational skills with zero tolerance for documentation errors.

note: Please make sure to submit your updated resume.

Application Question(s):

• What is your notice period at your current job?

• Are your Family or Company Sponsored?

• What is your Expected Salary for a Full Package in QAR?

Language:

• English (Required)

Location:

• Doha (Required)

Work Location: In person