Administrative Assistant/Receptionist

Administrative Assistant / Receptionist

Job Description

We are looking for a professional and organized Administrative Assistant / Receptionist to support daily office operations, front-desk activities, HR administration, and general administrative tasks.

Key Responsibilities

• Welcome and assist visitors, clients, and suppliers professionally.

• Answer and manage incoming calls, emails, and general inquiries.

• Manage appointments, meetings, correspondence, and office documentation.

• Maintain accurate physical and electronic filing systems.

• Prepare letters, reports, spreadsheets, and other administrative documents.

• Manage office supplies and coordinate office maintenance requirements.

• Manage company administrative accounts with service providers.

• Coordinate with the Finance Department to follow up on invoices, outstanding balances, payment requests, and payment status.

• Assist the HR Department with employee records, onboarding documentation, leave records, attendance, employment-related documents, and other HR administrative tasks.

• Maintain confidentiality of company and employee information.

• Perform other administrative duties as assigned by management.

Requirements

• Bachelor’s degree or diploma in Business Administration, HR, Office Administration, or a related field preferred.

• Previous experience in administration, reception, HR support, secretarial, or office coordination.

• Valid UAE Educational Certificate Equivalency is mandatory.

• Attested educational certificate by the UAE Ministry of Foreign Affairs (MOFA) is mandatory.

• Good English communication and interpersonal skills.

• Proficient in Microsoft Office (Word, Excel, Outlook).

• Strong organizational skills and attention to detail.

• Professional, presentable, and customer-service oriented.

• Ability to multitask and work independently.

• UAE experience is an advantage.

Pay: AED3,000.00 per month

Work Location: In person