Administrative Assistant

Reneco is seeking an organized and detail-oriented professional to provide administrative and coordination support to the Executive Secretary and General Management. The role involves managing executive documentation, coordinating meetings and administrative activities, facilitating communication with internal and external stakeholders, and ensuring the smooth delivery of day-to-day executive support services.

Key Responsibilities:

• Provide daily administrative and coordination support to the Executive Secretary and General Management.

• Prepare and manage executive correspondence, reports, presentations, and official documentation.

• Coordinate document approvals, signatures, filing, and records management, ensuring accuracy and confidentiality.

• Assist in managing executive calendars, appointments, meetings, and travel arrangements.

• Prepare meeting agendas, organize supporting materials, record minutes, and follow up on action items.

• Prepare and monitor Local Purchase Orders (LPOs) and related administrative documentation.

• Facilitate communication and administrative follow-up between the Executive Secretary, senior management, and internal departments.

• Liaise with external stakeholders, service providers, and Public Relations Officers (PROs) on administrative matters.

• Coordinate visitor schedules, meeting room bookings, hospitality arrangements, and executive meeting logistics.

• Manage courier arrangements, incoming correspondence, and document distribution as required.

• Support the efficient operation of administrative processes and contribute to improvements in office coordination.

• Provide reception coverage during the Receptionist's absence or periods of increased workload, welcoming visitors and ensuring professional front-desk support.

Requirements:

• Bachelor's degree in Business Administration, Office Administration, Management, or a related field.

• 2–4 years of experience in administrative support, executive assistance, office coordination, or a similar role.

• Strong organizational, time management, and multitasking skills, with excellent attention to detail.

• Experience in document management, records administration, and handling confidential information.

• Ability to coordinate executive calendars, meetings, appointments, and travel arrangements.

• Strong written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

• Ability to prepare professional correspondence, reports, presentations, and meeting documentation.

• Ability to work independently, prioritize tasks, and meet deadlines in a dynamic environment.