Administrative Assistant

We are looking for an experienced

Administrator

to plan, coordinate, and oversee a range of administrative activities, ensuring smooth and efficient day-to-day operations while providing effective support to senior management and the wider team.

Key Responsibilities

• Supervise the day-to-day operations of the department and administrative staff, ensuring tasks are completed efficiently and accurately.

• Provide general administrative and clerical support, including handling phone calls, correspondence, and routine inquiries.

• Manage office supplies, stationery, and equipment, ensuring the office is adequately stocked and all equipment is properly maintained.

• Plan, coordinate, and support office activities and events, including meetings, conferences, interviews, orientations, and training sessions.

• Provide administrative support to executives, business leaders, and other senior management members.

• Coordinate meeting and teleconference arrangements, including preparing agendas, recording and distributing minutes, and following up on action items.

• Prepare, review, and distribute weekly leadership reports, monthly updates, and other management-related communications in a timely and accurate manner.

• Support the Executive Team and Leadership with the preparation and coordination of annual leadership meetings, strategic planning sessions, business meetings, and other key events.

• Prepare and edit correspondence, reports, presentations, communications, and other business documents.

• Coordinate and support the onboarding and orientation of new employees, including training arrangements and preparation of relevant materials.

• Maintain and update company policy and procedure manuals and support internal self-audit activities in line with management requirements.

• Support the implementation of HSE initiatives, participate in safety awareness activities, and assist with incident reporting and resolution in accordance with company and IMS policies.

• Ensure confidentiality, accuracy, and professionalism when handling sensitive information and administrative matters.

Qualifications & Experience

• Minimum

  8 years of overall professional experience

  , including at least

  3 years of relevant administrative experience

  .

• GCC experience of 2 years or more

  is an advantage.

• Bachelor's degree in

  Business Administration or a related field

  .

• Strong proficiency in

  Microsoft Office Suite

  , including Word, Excel, PowerPoint, and Outlook.

• Strong organizational, coordination, communication, and interpersonal skills.

• Ability to manage multiple priorities, meet deadlines, and work effectively with senior management and different stakeholders.

• Previous experience in a

  construction, engineering, contracting, or corporate environment

  is preferred.

Key Competencies

• Strong organizational and time-management skills

• Excellent written and verbal communication

• Attention to detail and accuracy

• Strong coordination and follow-up skills

• Professionalism and confidentiality

• Ability to work independently and as part of a team

• Proactive approach to administrative and operational support