Arabic Bilingual Executive (Admin Assistant)

The Arabic Bilingual Executive Assistant provides high-level administrative support to senior executives by handling day‑to‑day tasks, ensuring efficient operations, and facilitating smooth communication across both Arabic- and English‑speaking stakeholders. This role requires exceptional organizational skills, strong attention to detail, and the ability to maintain confidentiality while managing multiple priorities in a fast-paced environment.

Executive Support

• Manage executive calendars, schedule meetings, and coordinate appointments across different time zones.

• Prepare meeting agendas, minutes, reports, and presentations in both Arabic and English.

• Organize travel arrangements including flights, accommodations, itineraries, and visas.

• Handle expense reports, reimbursements, and documentation with high accuracy.

• Serve as the primary point of contact between executives and internal/external stakeholders.

Communication & Correspondence

• Draft, review, and translate documents, letters, and emails from English to Arabic and vice versa.

• Ensure all communications are professional, timely, and aligned with organizational standards.

• Liaise with government offices, clients, partners, and vendors as required.

Office & Administrative Management

• Maintain confidential files, contracts, and records in proper order.

• Assist in organizing corporate events, board meetings, and leadership workshops.

• Perform general administrative duties such as preparing reports, maintaining databases, and tracking deadlines.

Coordination & Project Support

• Support executives in coordinating special projects and cross-functional initiatives.

• Follow up on action items, ensure timely completion, and provide status updates.

• Conduct research and compile data for strategic decision-making.

Job Type: Full-time

Work Location: In person