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Assistant Administrative Coordinator

COGNIASAL

On-site🇦🇪Sharjah, SH, UAEentryAED 2,500–3,500/moPosted 13h ago

Visa & sponsorship

  • Employers in UAE sponsor the residence visa by default, and nothing in the posting says otherwise.

Job description

Job Title: Assistant Administrative Coordinator (Warehouse)

Location: Sharjah

Employment Type: Full-time

About the Role

We are looking for an organized and detail-oriented Assistant Administrative Coordinator to support the daily administrative and operational activities of our warehouse. The role involves maintaining accurate records, coordinating with internal teams and ensuring smooth warehouse documentation and communication.

Key Responsibilities

  • Provide administrative support to the Warehouse Manager and warehouse team

  • Prepare and maintain delivery notes, invoices, packing lists and other warehouse documents

  • Enter and update inventory, stock movement and order details in the system

  • Coordinate with the sales, procurement and logistics teams on orders, deliveries and stock availability

  • Follow up with suppliers, transporters and couriers on shipments and delivery schedules

  • Assist with receiving, dispatch and stock count documentation

  • Maintain proper filing of records, both digital and hard copy

  • Prepare daily, weekly and monthly reports on stock, orders and dispatches

  • Handle phone calls, emails and general queries related to warehouse operations

  • Support compliance with company procedures and safety guidelines

Requirements

  • Diploma or Bachelor’s degree in Business Administration, Supply Chain, Logistics or a related field

  • 1 to 3 years of experience in an administrative or coordination role, preferably in a warehouse or logistics environment

  • Good knowledge of MS Office, especially Excel

  • Experience with inventory or ERP systems (SAP is an advantage)

  • Strong organizational and time management skills

  • Good written and verbal communication in English (Arabic is an advantage)

  • Attention to detail and the ability to work in a fast-paced environment

  • UAE experience and a valid driving license are an advantage

What We Offer

  • A competitive salary package

  • A supportive work environment

  • Opportunities for career growth

Pay: AED2,500.00 - AED3,500.00 per month

Work Location: In person