Bookkeeper/Administrative Assistant

We are looking for a part-time bookkeeper who can come into the office once a week to manage invoicing and expense tracking in an organized manner. We are a small business plumbing company and would love to have someone who is trustworthy and reliable with these duties. You would be alone in the office and can come in on a consistent schedule weekly or when you can. Call Sam (516) 402-9213 to schedule an interview! Other duties and qualifications include:

Duties

• Manage day-to-day bookkeeping tasks using QuickBooks, including invoicing, expense tracking, bank reconciliations, and financial data entry

• Maintain organized records of financial transactions and prepare reports for management review

• Handle front desk responsibilities such as greeting visitors, answering multi-line phone systems, and directing calls professionally

• Support office management activities by coordinating schedules, managing supplies, and overseeing administrative workflows

• Assist with data entry tasks using spreadsheets and productivity software to ensure accuracy and timely updates

• Provide exceptional customer service by responding to client inquiries via phone or email with professionalism and clarity

• Proofread documents, correspondence, and reports to ensure accuracy and proper formatting

Qualifications

• Proven experience with office management, administrative support, or clerical roles in a professional setting

• Strong proficiency in QuickBooks accounting software and Microsoft Office Suite (Word, Excel, Outlook) and Google Drive.

• Excellent computer literacy with the ability to navigate spreadsheets, word processing programs, and data entry systems efficiently

• Bilingual abilities are a plus to enhance client communication and team collaboration

• Exceptional organizational skills with the ability to prioritize tasks effectively in a busy environment

• Demonstrated experience in customer service and phone communication etiquette

• Personal assistant or front desk experience is advantageous but not required

• Strong typing skills with attention to detail for proofreading and data accuracy

• Ability to manage multiple responsibilities simultaneously while maintaining productivity and professionalism

Call Sam (516) 402-9213 to schedule an interview!

Pay: $25.15 - $30.29 per hour

Benefits:

• Flexible schedule

Work Location: In person