Job description

Job Summary

We are seeking a detail-oriented and organized Controller / Accounting Specialist to oversee and coordinate our accounts payable, accounts receivable, and payroll processes. The ideal candidate will handle weekly payroll, process required payroll taxes, manage AP/AR posting, and oversee collections.

Key Responsibilities

Accounts Payable & Receivable: Process vendor and subcontractor invoices, verify purchase orders, and collect lien waivers. Post accounts payable and accounts receivable, and manage collections.
Compliance Management: Ensure all subcontractor insurance certificates and contract terms remain in full compliance.
Payroll & Tax Administration: Process weekly payroll, pay payroll taxes, and manage workers' compensation insurance. Report monthly and quarterly taxes to third-party accountants.
Financial Reporting: Maintain meticulous financial records to support company ownership. Handle bank reconciliations, financial reporting, and comprehensive tax reporting.
Project Collaboration: Work alongside Project Management teams to ensure seamless project delivery and financial tracking.
Office Administration: Provide administrative support, including tracking monthly and quarterly reports, ensuring all documentation is up-to-date, and handling incoming calls, emails, and general correspondence.

Qualifications

Software Proficiency: Strong proficiency in specialized construction accounting software (Sage and QuickBooks Online). High proficiency in Microsoft Office Suite is preferred.
Accounting Expertise: Solid understanding of accounting principles, financial reporting, construction accounting, and related financial procedures.
Industry Knowledge: Working knowledge of the construction industry, terminology, and familiarity with AIA payment applications is highly preferred.
Core Skills: Strong attention to detail, exceptional organizational skills, and excellent communication abilities.

Job Type: Full-time

Work Location: In person

Compensation: Experience Dependent

Expected hours: 40.0 per week

Work Location: In person