Estimator

Communication

Internal Communication

• Manager – Commercial, VP & Other Key Management team of Shipyard

• All Milaha Shipyard Employees

• Business Development & Key Accounts Team

• Milaha Corporate functions

Purpose

• Submit quotations / invoices for approval. To ensure and monitor that the shipyard strategies are being implemented effectively and accurately 

• Coordinate for issues relating to all kinds of resource plans for cost estimation of jobs. 

• Coordinate with the Business Development team to meet the customer expectation

External Communication

• Suppliers & subcontractors

• Shipyard regulatory bodies

• Client representatives

Purpose

• To ensure compliance of services received with the job requirements & Milaha's standards

• To ensure compliance with Shipyard's rules and regulations

• To maintain good working relationship with Client representatives

Occupational Health & Safety and Environment

Accountability

•Are accountable for their acts and omissions.

Responsibility

•To follow agreed safe systems of work; to follow training and instructions; and to report accidents, incidents and near misses.

Authority

•To stop work if they think the work is unsafe.

Roles and Responsibilities

• Review the RFQ / Tender documents and clarify with the client if any technical or commercial queries.

• Circulate the relevant portion of the RFQ’s to the respective departments and corporate functions for getting their inputs / queries / feedback.

• Co-ordinate with other departments within the organization for collecting the resource resource plans/requirements for preparing the cost estimates.

• Seek cost / estimate for materials and specialist / subcontractor's jobs

• Perform estimating tasks as assigned, ensuring that the estimating services provided would enhance the company's image as being a full service provider and competitively priced contractor

• Prepare Tenders, Proposals (Technical & Commercial) & Cost estimates for O&G, EPC, Offshore, Onshore, Shutdown, manpower supply or other fabrication projects.

• Co-ordinate with legal, insurance, tax, CFT & other applicable corporate functions for getting their inputs which are relevant for the tenders.

• Review, inspect, clarify, interpret and develop detailed scope of work for every project / job enquired by the client

• Prepare Cost Estimates / Commercial Proposals / Tenders based on client's specifications. Prepare the technical & commercial tenders and forward to Manager – Commercial or Higher management for review.

• Upon approval from the Management, submit the Commercial / Technical Proposal or Tenders via Business Development team to the Client.

• Prepare the both Technical & Commercial Tender Clarifications receiving from Client by coordinating with the relevant departments or corporate functions.

• Coordinate with the Business development team to meet the customer expectation and support Business Development team by attending the Client meetings and understand the actual requirements of Client.

• Monitor the client approved job progress against the estimated time frame and budgeted cost. 

• Visit work site for work follow up and preparation of additional quotations or Variation Orders or Invoicing as and when required.

• Prepare and submit daily Cost update to client & Shipyard Management for major projects;

• Prepare draft invoice with details pertaining to quoted prices, actual booked cost, cost incurred and forward to Manager – Commercial for approval.

• Discuss the draft invoice with the Customer representative and get the relevant approvals.

• Perform the negotiation with the Customers and inform the output to the management for taking decisions.

• Finalize the invoices along with owner representatives prior projects completion and sign off the memo of settlement.

• Submit the Invoices to the client representative or Client's Finance Department for the payments.

• Perform any other duties assigned by Manager–Commercial and VP-Shipyard.

• Update & maintain the Departmental Registers such as Quotation Register, Invoice Register, Project/WO register, contracts register etc.

• Maintain the files & documents in soft copy and Hard copy as applicable.

• Attend the relevant meetings & events as per the guidance from management 

Education & Professional Qualification:

•Bachelor Degree in Engineering, Preferably in Mechanical or Electrical engineering

Professional Experience:

•Minimum 3-5 years of similar experience in estimation & invoicing in a reputed fabrication yards and / or Ship building yard.

Geographic Experience:

•Middle East experience is preferred.

Computer and Language Skills:

•Proficiency in MS Excel & other MS office applications, Oracle, SAP and web applications

Market / Industry /Functional Knowledge:

Strong knowledge of Estimation and Invoicing practices and techniques. Research skills and analytical thinking. Strong knowledge in Ship Repair activities.