Executive Admin Secretary

About the Role

We are seeking a highly organized, professional, and versatile Executive Admin Secretary to provide comprehensive administrative and executive support. The ideal candidate must be proficient in reading and writing Arabic and should be capable of handling confidential documents, coordinating with senior management, and managing multiple administrative responsibilities efficiently.

Experience supporting a CFO, as well as knowledge of social media marketing or marketing, will be considered a strong advantage. Experience working with QTF and QOC is also preferred.

Key Responsibilities

• Provide administrative and secretarial support to senior management and executives.

• Manage schedules, appointments, meetings, and correspondence.

• Prepare, organize, and maintain confidential documents, reports, presentations, and records.

• Draft and review correspondence and official documents in Arabic and English.

• Handle emails, phone calls, and communication with internal and external stakeholders.

• Prepare meeting agendas, minutes, follow-ups, and action items.

• Assist with financial and administrative documentation when required.

• Coordinate with different departments, clients, suppliers, and external parties.

• Assist in preparing presentations, reports, and business documents.

• Support social media and marketing activities when required.

• Assist with content coordination, promotional materials, and basic marketing tasks.

• Maintain proper filing systems and ensure confidentiality of sensitive information.

• Perform other executive and administrative duties as assigned.

Qualifications

• Bachelor’s Degree in Business Administration, Management, or a related field.

• Proficient in reading and writing Arabic is a MUST.

• Strong written and verbal communication skills in Arabic and English.

• Previous experience in an executive administrative or secretarial position.

• CFO Assistant experience is highly preferred.

• Social Media Marketing or Marketing experience is preferred.

• Experience working with QTF and QOC is preferred.

• Excellent knowledge of Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.

• Strong organizational and time-management skills.

• Excellent attention to detail and ability to handle confidential information.

• Professional appearance and strong interpersonal skills.

• Ability to multitask and work effectively in a fast-paced environment.

• Locally available in Qatar is preferred.

• Immediate joiners are preferred.

Pay: QAR5,000.00 - QAR6,000.00 per month

Work Location: In person