Executive Assistant

About Archetype Properties

Archetype Properties is a boutique and design-conscious property developer established in Dubai in 2004. Over the past two decades, we have delivered a diverse portfolio spanning residential, commercial and industrial developments, with an emphasis on thoughtful development and long-term value.

About the Role

We are looking for a capable, organised and proactive Executive Assistant to work closely with a senior executive and coordinate across the company’s finance, engineering, project and administrative teams.

The primary responsibility will be to collect information, follow up on pending matters and provide clear, structured updates to management. The successful candidate will gain direct exposure to executive-level decision-making and gradually develop a strong understanding of the company’s projects and operations.

This is not a purely administrative or calendar-management role. It requires someone who can understand business matters, communicate confidently with different departments and ensure that important tasks are followed through.

Key Responsibilities

• Coordinate with finance, engineering, project, site and administrative teams

• Collect project information, reports and supporting documents

• Follow up on pending tasks, approvals, payments and management instructions

• Maintain trackers for deadlines, responsibilities and outstanding matters

• Consolidate departmental updates into clear management summaries

• Prepare meeting agendas, minutes, presentations and reports

• Highlight delays, missing information and matters requiring management attention

• Communicate instructions and follow up to ensure timely completion

• Organise documents and maintain accurate records

• Assist with scheduling, correspondence and other executive support when required

• Handle confidential company and management information with discretion

• Gradually learn the company’s projects, workflows and decision-making processes

Candidate Requirements

• Bachelor’s degree in business administration, finance, engineering, management or a related field

• 2–5 years of relevant experience in executive support, coordination, project administration or business operations

• Strong organisational and follow-up skills

• Ability to understand and summarise information from different departments

• Confident and professional communication skills

• Strong written and spoken English

• Proficiency in Microsoft Excel, Word, PowerPoint and Outlook

• Ability to prepare clear reports, trackers and presentations

• Strong attention to detail and a high level of discretion

• Ability to manage multiple priorities and work closely with senior management

• Currently based in the UAE or willing to relocate to Dubai

Preferred Experience

• Experience in real estate development, construction, engineering or project-based businesses

• Basic understanding of finance, payments, contracts or project reporting

• Experience coordinating with multiple departments or external consultants

• Familiarity with ERP, project-management or document-management systems

Ideal Candidate

The ideal candidate is intelligent, dependable and persistent with follow-ups. They should be comfortable communicating with employees at different levels, asking for missing information and presenting important updates clearly.

This position offers long-term growth for someone who wants to become a trusted executive support professional with broad exposure to business operations and real estate development.

What We Offer

• Direct exposure to senior management and executive decision-making

• Experience across finance, engineering, construction and business operations

• Involvement in a diverse portfolio of real estate projects

• Long-term professional development and increasing responsibility

• Competitive salary based on experience

How to Apply

Please submit your CV with a short note explaining your experience in coordinating across teams, tracking responsibilities or supporting senior management.

Pay: AED4,000.00 - AED7,000.00 per month

Work Location: In person