Executive Assistant

Key Responsibilities

• Provide comprehensive executive and administrative support to the DCEO, including calendar management, meeting coordination, travel arrangements, and correspondence.

• Coordinate with manufacturing plants, factory managers, production teams, and department heads to monitor operational activities and follow up on key deliverables.

• Prepare executive presentations, management reports, meeting minutes, dashboards, and performance summaries.

• Track production targets, operational KPIs, project milestones, and departmental action plans, ensuring timely reporting to the DCEO.

• Coordinate cross-functional communication between Manufacturing, Production, Quality, Maintenance, Procurement, Supply Chain, Finance, and Human Resources.

• Organize management meetings, prepare agendas, document decisions, and monitor the implementation of agreed action points.

• Handle confidential business information, executive correspondence, and sensitive management documents with the highest level of discretion.

• Support the DCEO in monitoring operational challenges, identifying follow-up requirements, and escalating critical issues when necessary.

• Assist in preparing budgets, business reviews, operational performance reports, and strategic planning documents.

• Liaise with internal and external stakeholders on behalf of the DCEO, ensuring professional communication and timely responses.

• Maintain an organized filing system for executive documents, reports, contracts, and management records.

• Perform additional executive coordination duties as assigned by the DCEO.

Qualifications and Requirements

• Bachelor’s degree in Business Administration, Management, Engineering, Industrial Management, or a related field.

• Minimum 5–8 years of relevant experience in executive assistance, management coordination, or senior administrative support.

• Previous experience in a manufacturing, industrial, engineering, or production environment is mandatory.

• Proven experience supporting C-level executives, preferably a CEO, DCEO, COO, or Managing Director.

• Strong knowledge of manufacturing operations, production processes, factory coordination, and operational reporting.

• Advanced proficiency in Microsoft Office, particularly Excel, PowerPoint, Word, and Outlook.

• Excellent organizational, analytical, communication, and stakeholder management skills.

• Ability to prepare professional management presentations, reports, and executive dashboards.

• Strong follow-up skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

• Excellent English communication skills; knowledge of Arabic is an advantage.