Executive Assistant to Managing Director

Assist the CEOs with daily administrative duties. • Manage the CEOs’ calendars, meetings, and invitations. • Deal with the CEOs’ emails and shared mailboxes. • Research items/competitors/etc. as requested by the CEO. • Prepare letters and other correspondence. • Track the status of incoming/outgoing correspondence. • Organise, operate, and maintain a comprehensive digital and physical filing system. • Manage information flow in a timely and accurate manner. • Keep records of corporate documents, bank transactions, and reports. • Manage business registration license renewals and provide any other administrative requirements to ensure complete business registrations and legal compliance. • Organise the attestations and translations of all legal documents. • Prepare the documents to be certified by the company lawyer whenever needed. • Do expense, invoice, and sales reconciliations on Xero Accounting. • Manual invoicing for EERE company. • Assist in documentation of visa processing and onboarding of new employees in coordination with the PRO & HR. • Register the company with the Developers. • Assist in answering the customers’ Trustpilot reviews. • Look after domain renewals. • Property listing on Property Finder (and Bayut). • Apply for property permits. • Broker ID renewals. • Apply for e-advertisements in Trakheesi. • Organize the setting up of a new company, whenever needed. • Invoice collection from Amazon, Shopify, Link tree, Canva, Facebook, etc • Setting up new emails for new employees. • Assist with website building. • FB & IG account holders – coordinating with the Marketing team. • Property Viewing. • Assist in any Open House – including applying for permits, catering, valet parking, and lastminute inspections before the event. PERSONAL ASSISTANT: • Water ordering. • Zenner and Lootah invoice collection. • CEO forms for any purchases. • Coordinate any renovations needed in the villa/apartment. • Tenancy Contract renewals coordination with the landlord.

Work Location: In person