Executive Assistant to the Owner

Location: Doha, Qatar – On-Site

Employment Type: Full-Time

Work Arrangement: In Person

Reports To: CEO / Director

Position Overview

We are seeking a highly organized, professional, and reliable Executive Administrative Assistant to provide direct administrative and executive support to the CEO/Director.

The successful candidate will be responsible for managing executive schedules, correspondence, meetings, travel arrangements, documentation, and daily priorities while maintaining the highest standards of confidentiality, professionalism, accuracy, and efficiency.

Key Responsibilities

• Manage the CEO/Director’s calendar, appointments, meetings, and daily schedule.

• Handle emails, phone calls, business correspondence, and confidential matters with professionalism and discretion.

• Coordinate business travel, hotel reservations, transportation, and meeting arrangements.

• Prepare reports, presentations, letters, and other executive-level documents.

• Liaise with internal departments, clients, business partners, and external stakeholders.

• Support special assignments, projects, and executive-level administrative activities.

• Maintain accurate, organized, and confidential records and documentation.

• Monitor pending tasks, track deadlines, and ensure timely follow-up and completion.

• Provide comprehensive executive secretarial and administrative support.

• Perform other administrative, operational, and business-related duties as assigned by the CEO/Director.

Requirements and Qualifications

• Proven experience as an Executive Assistant, Executive Secretary, Personal Assistant, or in a similar role.

• Previous experience supporting a CEO, Director, or senior executive is highly preferred.

• Excellent organizational, communication, coordination, and time-management skills.

• Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.

• Strong written and verbal communication skills in English.

• High standards of professionalism, confidentiality, discretion, and integrity.

• Ability to work independently, prioritize multiple tasks, and perform effectively in a fast-paced environment.

• Excellent attention to detail, follow-up, and problem-solving skills.

• Professional appearance and a positive, service-oriented attitude.

• Immediate availability is mandatory.

• Candidates from the Philippines are preferred.

How to Apply

Interested candidates may apply through Indeed or send their updated CV directly to josua@oissggroup.com.

Applicants should highlight their relevant experience in executive administration, secretarial support, or personal assistance.

Important: Telephone applications and inquiries will not be entertained. Only applications submitted through the specified channels will be considered.

Application Question

Are you available to join immediately?

Please confirm your availability when submitting your application.

Work Location: In person – Doha, Qatar

Work Location: In person