Executive Secretary

CV: you can send directly to E-mail address: recruitment@alhenzablaw.com

• Well-versed in Qatari laws, regulations, and legal procedures.

• Fluent in Arabic and English, with strong legal drafting and communication skills in both languages.

Executive Secretary – Job DescriptionJob Title: Executive SecretaryDepartment: Administration / ManagementReports To: Managing Partner / ManagementJob Purpose

The Executive Secretary is responsible for providing high-level administrative and secretarial support to the Managing Partner and senior management. The role involves managing schedules, correspondence, meetings, documents, and daily administrative activities while maintaining a high level of confidentiality, professionalism, and accuracy.

Key Responsibilities

• Manage and maintain the Managing Partner’s calendar, appointments, meetings, and daily schedule.

• Coordinate internal and external meetings, including preparing meeting rooms, agendas, and required documents.

• Prepare, review, and format correspondence, letters, reports, presentations, and other business documents.

• Handle incoming and outgoing emails, telephone calls, and correspondence in a professional manner.

• Maintain and organize confidential files, records, contracts, legal documents, and administrative documents.

• Follow up on pending matters, deadlines, appointments, and instructions from management.

• Coordinate communication between management, employees, clients, government entities, and external parties.

• Prepare meeting minutes and follow up on assigned action points when required.

• Assist management with administrative tasks, reports, presentations, and business-related activities.

• Arrange travel, hotel bookings, transportation, and other logistical requirements when required.

• Maintain an effective filing and document-management system, both electronic and physical.

• Handle confidential and sensitive information with strict discretion.

• Assist with office administration and coordinate with different departments to ensure smooth daily operations.

• Monitor and follow up on important deadlines and ensure timely completion of assigned tasks.

• Welcome and assist visitors and clients in a professional and courteous manner.

• Perform other administrative and secretarial duties assigned by management.

Qualifications & Experience

• Bachelor’s degree or relevant diploma in Business Administration, Secretarial Studies, or a related field.

• Minimum 3–5 years of experience as an Executive Secretary, Personal Assistant, or similar administrative role.

• Previous experience in a law firm or professional services environment is an advantage.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.

• Excellent organizational and time-management skills.

• Strong attention to detail and ability to manage multiple tasks simultaneously.

• Ability to work independently and prioritize tasks effectively.

• Professional appearance and strong interpersonal skills.

• Ability to maintain strict confidentiality and handle sensitive information.

Language Requirements

• Excellent English communication skills, both written and spoken.

• Arabic language skills are an advantage.

Key Competencies

• Professionalism and confidentiality

• Excellent communication skills

• Organization and time management

• Attention to detail

• Problem-solving skills

• Ability to work under pressure

• Strong follow-up skills

• Teamwork and coordination

• Discretion and reliability

• Proactive and responsible approach

Pay: QAR7,000.00 - QAR15,000.00 per month

Work Location: In person