Executive Secretary

Job title: Executive Secretary

Report to: CEO

Job role:

The Executive Secretary to the CEO provides high-level administrative support, ensuring the CEO's schedule, priorities, and communications are attentively managed.

This role plays a key part in supporting MRC Company's executive leadership, helping with strategic planning and internal coordination efforts. The position requires discretion, professionalism, and a strong understanding of the company's objectives, operations, and stakeholder relationships.

Responsibilities:

• Handle the CEO's daily calendar, schedule meetings, and coordinate internal and external appointments with precision and professionalism.

• Prepare, review, and format executive-level documents, reports, presentations, and business correspondence.

• Coordinate board and leadership meetings, including agenda setting, minute taking, follow-up tracking, and action item reporting.

• Monitor and manage incoming communications (email, phone calls, mail), prioritizing messages and drafting responses where appropriate.

• Handle confidential information with the highest degree of integrity and discretion.

• Arrange complex travel itineraries and logistics (visas, hotels, flights, transportation) and prepare related expense reports and reconciliations.

• Track and follow up on strategic tasks and project deadlines on behalf of the CEO.

• Support cross-functional initiatives and special assignments as directed by the CEO.

• Support the CEO in tracking the execution of strategic, facilitating timely decisions, and ensuring leadership cadence supports overall growth, compliance, and transformation roadmap.

Educational & Experience:

• Bachelor's degree in business administration, Executive Support Services, or a related field.

• Minimum of 3–6 years of experience as an Executive Secretary, supporting senior executives.

• Additional certification in Executive Assistance or Office Management or Board Secretariat is a plus.

Skills:

• Exceptional organizational and time management skills.

• Advanced written and verbal communication abilities in English.

• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).

• Proficiency in AI usage (Claude, GPT..etc)

• High attention to detail, with the ability to multitask and manage competing priorities.

• Professional demeanor with strong interpersonal and problem-solving skills.

• Ability to maintain confidentiality and act with discretion and diplomacy.