Executive Secretary to CEO

About Tap & Eat

Tap & Eat is a technology-driven food service platform transforming the restaurant and hospitality experience through seamless digital solutions.

Our platform enables restaurants to provide customers with convenient digital menu browsing, ordering, contactless payments, and other technology-enabled dining experiences. Tap & Eat also helps restaurants improve operational efficiency, enhance customer experiences, and gain valuable insights through digital tools and analytics.

As we continue to grow, we are looking for a highly organized and professional Executive Secretary to the CEO to provide comprehensive administrative and executive support.

Role Overview

The Executive Secretary to the CEO will provide high-level administrative and coordination support directly to the Chief Executive Officer.

The role requires someone who is highly organized, discreet, detail-oriented, and capable of managing multiple priorities in a fast-paced business environment. The successful candidate will act as a key administrative point of coordination between the CEO, senior management, employees, clients, partners, and external stakeholders.

The position involves calendar and meeting management, correspondence, documentation, travel coordination, meeting minutes, follow-up on action items, and general executive office support.

Key ResponsibilitiesExecutive Support

• Manage the CEO's calendar, appointments, meetings, and daily schedule.

• Coordinate internal and external meetings on behalf of the CEO.

• Prepare meeting agendas, presentations, documents, and briefing materials.

• Maintain accurate records of meetings, decisions, and follow-up actions.

• Monitor pending tasks and coordinate with relevant team members to ensure timely completion.

• Handle confidential and sensitive information with a high level of discretion.

Communication & Correspondence

• Draft, format, and review professional emails, letters, reports, memos, and other business correspondence.

• Coordinate communication between the CEO and internal departments, clients, partners, and external stakeholders.

• Receive and respond to inquiries professionally or direct them to the appropriate department.

• Ensure important communications and requests are properly tracked and followed up.

Meetings & Company Secretarial Support

• Organize management and executive meetings.

• Prepare meeting agendas and supporting documents.

• Record and distribute meeting minutes when required.

• Maintain organized digital and physical records of important company documents.

• Follow up on management decisions, assigned actions, and deadlines.

• Support the preparation of company reports and administrative documentation.

Travel & Logistics

• Coordinate business travel arrangements, including flights, accommodation, transportation, and itineraries.

• Prepare travel schedules and supporting documents.

• Coordinate meetings, appointments, and logistics during business trips when required.

Office & Administrative Coordination

• Support the CEO's office with day-to-day administrative requirements.

• Coordinate with HR, Finance, Sales, Operations, IT, and other departments as required.

• Assist with office coordination, visitors, appointments, and executive-level arrangements.

• Maintain an organized filing and document-management system.

• Support special projects and assignments delegated by the CEO.

Qualifications

• Bachelor's degree or diploma in Business Administration, Office Management, Secretarial Studies, or a related field preferred.

• Proven experience as an Executive Secretary, Executive Assistant, Personal Assistant, Administrative Coordinator, or similar role.

• Previous experience supporting senior management or C-level executives is highly preferred.

• Strong written and verbal communication skills in English.

• Arabic language skills are an advantage.

• Excellent knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook.

• Strong calendar, meeting, documentation, and time-management skills.

• Ability to handle confidential information professionally and discreetly.

• Strong organizational skills with excellent attention to detail.

• Ability to manage multiple priorities and work under deadlines.

• Professional communication and interpersonal skills.

• Experience in technology, hospitality, food service, or a fast-growing company is an advantage.

Key Competencies

• Executive-level communication

• Organization and time management

• Attention to detail

• Confidentiality and discretion

• Problem-solving

• Follow-up and task management

• Professionalism

• Stakeholder coordination

• Ability to work independently

• Adaptability in a fast-paced environment

What We Offer

• Opportunity to work directly with the CEO and senior leadership.

• Exposure to a growing technology and food-service company.

• Opportunity to contribute to business operations and strategic initiatives.

• Professional and collaborative working environment.

• Opportunity for career development and increased responsibility as the company grows.