Executive Secretary to the Director

We are looking for a smart, dynamic, organised, and proactive Executive Secretary to provide administrative and organisational support to the Director of an event management firm.

The role will be responsible for organise and support in managing the work, schedule and meeting management, internal and external work coordination, travel arrangements, document preparation, official communications, email coordinations, and task follow-up, ensuring the Director’s office operates smoothly and efficiently.

Key Responsibilities

• Manage the Director’s calendar, appointments, meetings, and schedules.

• Coordinate internal meetings and communication between the Director and company departments.

• Coordinate external meetings, client communication, travel, appointments, and business engagements.

• Draft, proofread, and distribute official emails, letters, memos, reports, and other correspondence on behalf of the Director.

• Prepare meeting agendas, presentations, documents, and minutes when required.

• Track and prioritise tasks assigned by the Director and follow up to ensure deadlines are met.

• Escalate pending or critical matters to the Director when required.

• Maintain organised records and ensure strict confidentiality of sensitive information.

• Provide general administrative and executive support as required.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.

• 1–3 years of experience in Executive Secretary, Executive Assistant, Personal Assistant, or administrative support roles.

• Excellent written and verbal English communication skills.

• Proficiency in Microsoft Office, especially Word, Excel, PowerPoint, and Outlook.

• Strong organisational, time-management, and multitasking skills.

• Excellent attention to detail and accuracy.

• Professional, presentable, and confident in dealing with internal and external stakeholders.

• High level of confidentiality, integrity, and discretion.

• Strong problem-solving skills and ability to work independently.

• Proactive attitude with the ability to anticipate requirements and follow up effectively.

Ideal Candidate

Smart | Dynamic | Proactive | Organised | Professional | Detail-Oriented | Excellent Communicator

Pay: AED4,000.00 - AED5,500.00 per month

Application Question(s):

• Have you worked before in the role of executive secretary or executive assistant in UAE ?What is your level of english written and verbal communication ?

Work Location: In person