Executive Secretary to the Managing Director (Female)

Job Summary

We are seeking a highly organized, professional, and proactive Female Executive Secretary to provide administrative and secretarial support to the Managing Director. The successful candidate will be responsible for managing schedules, coordinating meetings, handling correspondence, preparing reports, and ensuring the smooth operation of executive-level administrative activities.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to the Managing Director.

• Manage the Managing Director’s calendar, appointments, meetings, and daily schedule.

• Prepare, review, and format official letters, reports, presentations, and other business documents.

• Handle incoming and outgoing correspondence, emails, and telephone calls professionally.

• Coordinate meetings, prepare agendas, record meeting minutes, and follow up on action items.

• Maintain confidential files, records, and executive documents in an organized manner.

• Coordinate communication between the Managing Director, departments, employees, clients, and external parties.

• Arrange business meetings, travel bookings, and other executive requirements when necessary.

• Follow up on pending tasks and ensure deadlines are met.

• Handle sensitive and confidential information with the highest level of discretion.

• Perform other administrative duties as assigned by the Managing Director.

Qualifications and Requirements

• Female candidate.

• Bachelor’s degree or diploma in Business Administration, Secretarial Studies, or a related field is preferred.

• Previous experience as an Executive Secretary, Personal Assistant, or Administrative Assistant is required.

• Excellent written and verbal communication skills in English.

• Knowledge of Arabic is an advantage.

• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

• Excellent organizational, time-management, and multitasking skills.

• Strong interpersonal skills and a professional attitude.

• Ability to work independently, prioritize tasks, and meet deadlines.

• High level of confidentiality, accuracy, and attention to detail.

• Presentable, punctual, and capable of communicating professionally with senior management and external stakeholders.

Skills

• Executive and administrative support

• Calendar and meeting management

• Business correspondence and report preparation

• Microsoft Office proficiency

• Communication and coordination

• Time management and organization

• Confidentiality and discretion

• Problem-solving and attention to detail

How to Apply

Interested candidates are invited to submit their updated CV to:

Email: recruitment@jazira-group.com

Please mention “Executive Secretary to the Managing Director” in the email subject line.

Only shortlisted candidates will be contacted for an interview.

Pay: From QAR2,900.00 per month

Work Location: In person