Female Executive Assistant to the CEO

EXECUTIVE ASSISTANT TO THE CEO

International Community Schools (ICS)

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Location:

Abu Dhabi, UAE

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Position:

Executive Assistant to the CEO

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Industry:

Education – Multi-Campus School Group

About International Community Schools

International Community Schools (ICS) is a well-established and growing educational group in Abu Dhabi, delivering high-quality British and American curricula across six school branches.

We are seeking a highly professional, exceptionally organized, proactive, and results-driven Executive Assistant to the CEO to provide high-level executive, administrative, and strategic coordination support to the Chief Executive Officer.

This is a position of significant responsibility and trust, requiring an individual with exceptional judgment, discretion, communication skills, and the ability to operate effectively in a fast-paced executive environment.

The successful candidate will serve as a trusted partner to the CEO

, ensuring seamless executive operations, effective communication, timely follow-ups, and efficient coordination between senior leadership, school management, and external stakeholders.

Key Responsibilities

Executive Support & Strategic Coordination

• Provide comprehensive executive and administrative support to the CEO, ensuring effective management of daily priorities and strategic commitments.

• Manage the CEO's calendar, appointments, meetings, travel arrangements, and executive correspondence.

• Act as a central coordination point between the CEO, senior leadership, school principals, department heads, and external stakeholders.

• Prioritize competing demands, anticipate executive requirements, and proactively resolve scheduling and operational challenges.

• Support the CEO in monitoring strategic initiatives, organizational priorities, and key management decisions.

Executive Communication & Stakeholder Management

• Draft, review, and coordinate professional correspondence, executive communications, presentations, and official documents.

• Liaise professionally with board members, senior executives, government authorities, business partners, and other stakeholders.

• Ensure timely communication and information flow between the CEO's office and various departments.

• Handle sensitive and confidential matters with the highest level of professionalism, integrity, and discretion.

Meeting Management & Follow-Up

• Organize executive meetings, leadership discussions, and strategic planning sessions.

• Prepare meeting agendas, briefing notes, presentations, reports, and supporting documentation.

• Record accurate minutes of meetings, document key decisions, and maintain structured action trackers.

• Follow up with relevant departments to ensure the timely execution of CEO directives and management decisions.

• Monitor deadlines, outstanding actions, and critical deliverables, escalating delays when necessary.

Operational Excellence & Executive Reporting

• Coordinate cross-functional projects and initiatives involving multiple school branches and departments.

• Consolidate management reports, operational updates, and performance information for executive review.

• Maintain organized and secure executive records, documentation, and correspondence.

• Identify opportunities to improve executive office efficiency, communication processes, and administrative workflows.

• Assist with special projects, confidential assignments, and other strategic responsibilities delegated by the CEO.

Requirements

Qualifications & Experience

• Bachelor's degree in Business Administration, Management, Communications, or a related discipline.

• Minimum 5–8 years of relevant experience , preferably including substantial experience as an Executive Assistant to a CEO, Managing Director, or other C-level executive.

• Previous experience supporting senior leadership within the UAE, preferably in the education sector or a multi-entity organization, is highly desirable.

• Proven ability to manage complex executive schedules, high-level correspondence, and confidential information.

• Excellent command of written and spoken English, with exceptional business communication and professional drafting skills.

• Arabic language proficiency is a strong advantage.

• Advanced proficiency in Microsoft Office, Google Workspace, presentation tools, and digital collaboration platforms.

• Strong experience in preparing executive reports, presentations, meeting minutes, and action-tracking documentation.

• Demonstrated ability to coordinate effectively with senior management and multiple departments.

The Ideal Candidate

We are looking for more than a traditional administrative assistant

. The ideal candidate will be a highly capable executive professional who demonstrates:

• Executive Presence:

  A polished, confident, and professional approach when interacting with senior leadership and external stakeholders.

• Exceptional Discretion:

  Absolute integrity and confidentiality when handling sensitive executive and organizational matters.

• Proactive Thinking:

  The ability to anticipate requirements, identify potential challenges, and take initiative without constant supervision.

• Outstanding Organization:

  Excellent prioritization, multitasking, and time-management capabilities.

• Strong Follow-Through:

  A results-oriented mindset with the ability to ensure management decisions translate into timely actions.

• Effective Communication:

  Excellent interpersonal skills, diplomacy, sound judgment, and the confidence to communicate with stakeholders at all organizational levels.

• Adaptability & Resilience:

  The ability to remain composed, professional, and productive under pressure in a dynamic executive environment.

Benefits

As per UAE Labour Laws.