HR / CEO Assistant

Job Title: HR and CEO Assistant

Location: Abu Dhabi, UAE / HEAD OFFICE

Company: Don Vapes

About Us:

Don Vapes is a leading company in the vaping industry, committed to providing high-quality products and exceptional customer service. We value innovation, integrity, and collaboration within our team.

Position Overview:

We are seeking a highly organized and proactive HR and CEO Assistant to support our HR functions and assist the CEO with various administrative tasks. The ideal candidate will have strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently.

About the Role

We are looking for a highly organized, proactive, trustworthy, and very well-presented HR & CEO Assistant to support the CEO while handling HR and administrative responsibilities.

Key Responsibilities

• Manage the CEO’s calendar, appointments, meetings, and daily follow-ups.

• Prepare reports, correspondence, and official documents.

• Maintain employee records, attendance, leave, and HR documentation.

• Assist with recruitment, onboarding, visas, insurance, and employee requests.

• Coordinate with employees, suppliers, service providers, and external parties.

• Follow up on administrative, maintenance, procurement, and operational matters.

• Handle confidential information professionally.

• Perform other duties assigned by the CEO.

Requirements

• Experience in HR, Executive Assistant, Personal Assistant, or Administration.

• Excellent communication, organization, and follow-up skills.

• Proficient in Microsoft Office, especially Word and Excel.

• Professional, very well-presented, reliable, and trustworthy.

• Able to multitask, work under pressure, and meet deadlines.

• UAE work experience is preferred.

• Experience supporting a CEO or senior management is highly preferred.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.

• Previous experience in an administrative or HR role is a plus with three years experience.

• Strong organizational and multitasking abilities.

• Excellent verbal and written communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Ability to handle sensitive information with discretion.

What We’re Looking For

✓ Highly organized and detail-oriented

✓ Proactive and solution-oriented

✓ Professional and very well-presented

✓ Confident and excellent in communication

✓ Reliable, trustworthy, and discreet

✓ Able to work independently with minimal supervision

Job Type: Full-time

Work Location: In person