Office Administrator

ARAFAT REAL ESTATE L.L.C. is seeking an Office Administrator to manage daily office operations and provide administrative support to the property leasing and sales teams. This role is responsible for overseeing office workflow, maintaining documentation, and ensuring efficient administrative support. The position follows a Sunday to Thursday schedule and reports to the General Manager.

Key Responsibilities:

• Manage daily office operations including correspondence, filing, and document management

• Maintain organized filing systems for client files, property listings, contracts, and office records

• Prepare and format correspondence, reports, spreadsheets, and presentations as requested

• Coordinate office supplies inventory and place orders as needed

• Process incoming and outgoing mail, packages, and courier deliveries

• Schedule appointments, meetings, and coordinate calendars for management and sales staff

• Assist with basic bookkeeping tasks including expense tracking and invoice filing

• Assist clients with documentation requirements including tenancy contracts and property handover procedures

• Coordinate with external vendors and service providers for office maintenance and supplies

• Support HR activities such as scheduling interviews and maintaining employee records

• Maintain confidentiality of all client and company information

• Perform general clerical duties including photocopying, scanning, and filing

Requirements:

• High school diploma or equivalent; diploma or certificate in Business Administration or related field is preferred

• Minimum 2 years of experience in an administrative, clerical, or office support role, preferably in a real estate, property management, or professional services environment

• Proficiency in Microsoft Office applications including Word, Excel, and Outlook

• Good written and verbal communication skills in English; proficiency in Arabic is required

• Strong organizational skills with attention to detail and accuracy

• Ability to manage multiple tasks and prioritize effectively

• Professional demeanor and ability to maintain confidentiality

• Reliable and punctual with consistent attendance

Pay: AED5,000.00 - AED6,500.00 per month

Work Location: In person