Office Administrator

We are a company specialized in interior fit out work looking for an organized, proactive, and detail-oriented Office Administrator to join our office team. In this role, you will serve as a key point of contact for administrative, procurement, and site support operations. You will be responsible for coordinating with field/site teams, issuing purchase orders, managing supplier follow-ups, maintaining accurate data entry, and facilitating customer project closeout documentation.

Key Responsibilities:

• Serve as the primary administrative bridge between the office, site managers, and field teams.

• Assist site personnel with daily administrative requests, material demands, and operational requirements.

• Maintain clear communication channels to ensure project milestones are met without administrative delays.

• Prepare, process, and issue Purchase Orders, Delivery Notes accurately based on approved requisitions.

• Follow up regularly with vendors, suppliers, and subcontractors to ensure timely delivery of goods and services.

• Maintain updated records of vendor agreements, pricing lists, and delivery schedules.

• Update daily log sheets, site progress.

• Coordinate with customers and internal teams to gather, organize, and compile project closeout documentation, handovers, completion certificates, warranties, O&M manuals.

• Rigorously follow up with clients to ensure timely sign-offs on final documentation and handover files.

• Maintain well-organized electronic and physical archiving systems for easy retrieval.

Qualifications & Requirements

Bachelor’s degree

Proficient in MS Office

Experience with Odoo is highly desirable.

Proactive follow-up capabilities and high attention to detail.

Ability to work effectively with cross-functional teams site staff, management, vendors, clients

Pay: AED1,100.00 - AED6,500.00 per month

Work Location: In person