Payroll and Benefits Accountant

Description

ennVee is hiring a Payroll and Benefits Accountant — Warrenville, IL

Do you love owning the details that keep a company running — payroll that lands right every time, books that reconcile clean, and audits that never surprise anyone? ennVee is looking for a Payroll & Benefits Accountant to take the reins on payroll, accounting operations, and benefits administration for our U.S. team.

Who we are:

ennVee is a global enterprise technology firm with a 25-year track record helping clients modernize on Oracle Cloud, Microsoft Dynamics 365, Salesforce, and SAP. We're ISO 9001 and ISO/IEC 27001 certified, and we build a culture around four things: Impact, Learning, Opportunities, and Support — because we believe in growing our own people as much as we grow our clients' businesses.

ennVee's current product/service portfolio includes:

• Application Cloud Services

• ERP upgrade/implementation/migration

• Managed Services (Application/Database/Infra)

• BI & Analytics

• Digital Consulting Services

What’s in it for you?

• Competitive Base Pay

• Vacation, Sick Leave, and Holiday Pay

• Employer sponsored Medical, Prescription, Dental, and Vision Insurance

• Employer paid Basic Life Insurance and Long-term Disability Insurance

• Supplemental Life and Short-term Disability Insurance

• 401k Retirement Plan with Match

• Monthly Communications Allowance

• Employee referral bonus program

What you'll own

Payroll Administration

• Multi-state payroll compliance and semi-monthly processing for all employees

• Audit payroll for accuracy prior to processing, ensuring proper compensation, deductions, taxes, stipends, expense reimbursements, and leave balances

• Process new hires, terminations, salary adjustments, and off-cycle payrolls

• Maintain payroll calendars and communicate timesheet deadlines

• Ensure payroll records remain accurate within our Human Resources Information System (HRIS), Paylocity

• Year-end W-2 and 1095 review

• Deduction review, PTO reconciliation, and expense report approval and processing

Benefits Administration

• Administer employee benefit programs including medical, dental, vision, life insurance, disability insurance, COBRA, and 401K retirement plan

• Coordinate employee enrollments, qualifying life event changes, and benefit terminations.

• Conduct benefits orientation for newly hired team members

• Coordinate and support the annual Open Enrollment process

• Benefits initiation and termination, coordinating directly with our broker

• Serve as the primary liaison with insurance brokers, benefit vendors, retirement plan administrators, and third-party administrators

• Reconcile monthly benefit invoices and ensure accurate payroll deductions.

• Monitor employee eligibility for benefit programs

• Assist employees with benefit questions and provide outstanding customer service while maintaining confidentiality

Accounting

• Banking, AP, and AR for our consulting business

• General ledger maintenance and review, job costing, and financial reporting for leadership

• Timesheet review

• Prepare payroll journal entries

• Reconcile payroll-related general ledger accounts

• Reconcile benefit liabilities and employer contributions

• Assist with month-end, quarter-end, and year-end financial close

• Prepare payroll accruals and salary projections

• Support annual budgeting by preparing payroll and benefit cost analyses

• Assist with annual financial statement audits by providing payroll and benefit documentation

Audits & Compliance

• Company insurance audits (workers' comp, business ownership)

• Payroll and 401K audits, and benefits census at renewal

• Ensure compliance with IRS regulations, FLSA, ACA reporting requirements, retirement plan regulations, and applicable wage and hour laws.

• Process payroll tax filings and year-end reporting including W-2 preparation

Systems & Admin

• Company and benefits insurance renewals; 401K administration and compliance

• Onboarding new hires to internal tools (Timesheets, AI Expenses, Project Management Tool) and serving as the point of contact for related bugs, issues, and enhancement requests

Requirements

What you bring

• Bachelor’s degree in accounting, finance, or a related field

• 5+ years of payroll and accounting experience, including hands-on multi-state payroll compliance preferably using Paylocity

• Strong hands-on experience with Office365, AR, AP, General Ledger, reconciliations, and financial reporting.

• Experience using NetSuite

• Comfort learning new systems quickly

• Strong written and verbal communication skills.

• A high level of discretion, accuracy, and follow-through — you don't let details slip