Project Coordinator- Fit Out

Job Title: Project Coordinator – Interior Fit-Out

Location: UAE

Department: Projects / Operations

Reports To: Managing Director/Project Manager

Job Summary

The Project Coordinator supports the successful planning, execution, and completion of interior fit-out projects by coordinating communication, documentation, procurement, scheduling, and site activities. The role acts as a link between clients, consultants, subcontractors, suppliers, and internal departments to ensure projects are delivered on time, within budget, and to the required quality standards.

Key Responsibilities

Project Coordination

• Assist the Project Manager in planning and coordinating multiple fit-out projects.

• Monitor project schedules, milestones, and deliverables to ensure timely completion.

• Coordinate daily activities between site teams, subcontractors, suppliers, and internal departments.

• Prepare and maintain project documentation, including schedules, reports, meeting minutes, RFIs, submittals, and material approvals.

• Track project progress and highlight potential delays or risks to the Project Manager.

• Organize project meetings and follow up on action items.

Procurement & Material Coordination

• Coordinate with the procurement team to ensure timely ordering and delivery of materials.

• Monitor material approvals and procurement status.

• Track long-lead items and coordinate delivery schedules with site requirements.

• Liaise with suppliers to ensure timely delivery and resolve supply issues.

Site & Client Coordination

• Coordinate with site engineers and supervisors regarding daily site requirements.

• Arrange site inspections with consultants and clients.

• Support project handover activities and coordinate snagging and close-out documentation.

• Maintain regular communication with clients regarding project progress.

Documentation & Reporting

• Maintain organized project files, drawings, contracts, and correspondence.

• Prepare weekly and monthly project progress reports.

• Update project trackers, schedules, and dashboards.

• Ensure all project documentation complies with company procedures and client requirements.

Quality, Health & Safety

• Ensure project documentation complies with company quality standards.

• Coordinate with HSE personnel regarding required site documentation.

• Support quality inspections and close-out of non-conformance reports.

Qualifications

• Bachelor's degree or diploma in Civil Engineering, Architecture, Interior Design, Construction Management, or a related field.

• 2–5 years of experience in project coordination within the UAE interior fit-out or construction industry.

• UAE driving licence is preferred.

Required Skills

• Strong organizational and coordination skills.

• Excellent communication and interpersonal skills.

• Ability to manage multiple projects simultaneously.

• Strong problem-solving and time management abilities.

• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).

• Experience using project management software such as MS Project, Primavera, Asana, Monday.com, or similar.

• Ability to read construction drawings and fit-out specifications.

• Good understanding of UAE fit-out project processes and documentation.

Preferred Experience

• Commercial office fit-outs

• Retail and F&B projects

• Hospitality interiors

• Residential villas and apartments

• Joinery and custom furniture projects

• Design-and-build and turnkey interior projects

Key Performance Indicators (KPIs)

• Projects delivered on schedule.

• Timely coordination of materials and subcontractors.

• Accuracy and completeness of project documentation.

• Number of project delays attributable to coordination issues.

• Timely closure of action items from project meetings.

• Client and consultant satisfaction.

• Successful completion of project handovers and close-out documentation.

• Compliance with company quality and HSE procedures.

Core Competencies

• Planning and organization

• Communication and stakeholder management

• Teamwork and collaboration

• Attention to detail

• Problem-solving

• Time management

• Adaptability

• Customer focus

• Accountability

• Ability to work under pressure

Pay: AED3,500.00 - AED5,000.00 per month

Application Question(s):

• Are you willing to work 6 days a week?

• Are you willing to commute to SAIF Zone?

• Do you have an experience of at least 2 years working as a Project Coordinator in the Fit out industry?

Work Location: In person