Project Coordinator (Qatarization)

The

Project Coordinator

will provide administrative support to the Project Manager / Section Head – Strategic PMO, with respect to the execution of bank-wide strategic / operational projects. The incumbent will provide support in preparing communications / coordination and data gathering efforts with the stakeholders/ maintain documentation pertaining to project scope / schedule, deliverables, project dependencies,project milestones, change control database, key project issues, etc., and all other operational / analytical / research aid associated therewith.

Detailed Roles and Responsibilities:

• Assist in prompt documentation / maintenance of Bank-wide project control tools, methods, and processes.

• Ensure that all strategic / operational projects have clearly defined time bound objectives with quantifiable indicators, in line with the corporate objectives.

• Assist in identifying/ recording critical project issues confronting strategic / operational projects and, action plans for mitigating issues.

• Assist in monitoring / documenting of strategic alignment / integration of the projects with corporate objectives.

• Assist in monitoring / documenting of alignment / integration of the procedural / process aspects with the business objectives of projects

• Assist in identification of, and in maintenance of project process improvements and changes, as applicable.

• Assist in document maintenance of project planning, implementation and monitoring efforts with respect to the bank-wide projects.

• Assist in the preparation and maintenance of vital communications/ dashboard for the management and other relevant stakeholders, including but not limited to requirements documentation and project presentations, project analysis, resource utilization forecasts/ allocation, budget/ status reports, etc.

• Keep abreast of and suggest on incorporation up-to-date project management techniques and industry best practices and tools to the bank-wide projects, as applicable.

• Assist in the identification of possible difficulties, and in updating / maintaining change control supportive documentation/ database on account of amendments within the project scope of work.

• Assist with necessary coordination / data gathering efforts in pro-active identification of project related system / process interrelationships (across functions) for setting priority decisions.

• Assist in the maintenance of a system for managing financial aspects of the project, including budget formulation, cost projections, cost reporting, and variances.

• Assist in periodical review/ monitoring/ reporting of projects within the assigned portfolio, including but not limited to project indicators, program progress, resource constrictions, timeline adherence etc.

• Assist in the identification / documentation / communication of schedule conflicts, resource limitations, and time restraints to the project team from different functions, to ensure timely resolution of the same.

• Assist in coordination / documentation efforts with respect to stakeholder relationships/ communication with internal / external project stakeholders, including but not limited to progress update, and issue resolution on account of project requirements and deliverables.

• Assist in documenting project proposals and project success criteria, encompassing goals, priorities, benefits, schedule and costs of projects in close liaison with the respective functional units, and in dissemination to the relevant stakeholders throughout project life cycle.

• Assist in documenting project-based risk management process, including but not limited to risk assessment/ analysis, and reporting, and alternate ways or mitigation plans.

• Assist in analysing / documenting / reporting of the post - implementation performance of the projects against the plan /objectives.

• Follow the audit, compliance and procedural control measures set by the management.

• Contribute towards/ manage all process improvement/ quality enhancement initiatives within the section.

• Maintain highest standards of confidentiality, professional conduct, ethics and integrity in the provision of services in the section.

Qualifications

• University graduate with a degree in Business or Banking or Finance or any other related discipline.

• Master’s degree in management any other related discipline will be an added advantage.

• Professional certification such as PMP/ Prince2 or other project management certification

Experience:

• 05-08 years of total experience in financial services/banking industry, entailing responsibilities pertaining to the specific area of discipline.

• Significant experience in assisting with management of small – medium projects in banking industry.

• Proven capacity in assisting with strategic / operational project planning and management.

Core Skills:

• Business knowledge

• Strong project management ability

• Basic understanding of Finance, accounting and budgeting

• Knowledge of project management principles, practices, tools and methodologies

• Understanding of the use and application of project management /control systems and tools

• Understanding of risk management and mitigation plan

• Understanding of Strategic and Operational Business Planning

• Knowledge of research methodologies and practices

• Analytical and research skills

• Excellent Proficiency in MS Office suite

• Proficiency in English language. Proficiency in Arabic language will be an advantage