Senior Accountant

Location: San Juan, Puerto Rico

Employment Type: Full-Time

Work Arrangement: In-Person

Schedule: Monday through Friday

Salary Range: $52,000 - $62,000 per year

Reports To: Chief Financial Officer (CFO)

Position Summary

An international law firm is seeking an experienced Senior Accountant to join its San Juan, Puerto Rico office. Reporting directly to the Chief Financial Officer (CFO), the Senior Accountant will be responsible for supporting the Firm’s accounting operations and ensuring the accurate and timely completion of the full accounting cycle across multiple law firm and related entities.

This position is responsible for a broad range of accounting and financial functions, including general ledger activities, accounts payable, bank and trust account reconciliations, settlement administration, financial reporting, tax compliance, lender reporting, covenant compliance, intercompany allocations, and related financial processes.

The ideal candidate will have strong accounting knowledge, analytical skills, attention to detail, and the ability to manage multiple priorities while maintaining a high level of accuracy, confidentiality, and compliance with applicable accounting standards, legal industry requirements, and Firm policies.

Key Responsibilities

Full Accounting Cycle

Manage and support all aspects of the full accounting cycle, including general ledger activity, journal entries, account reconciliations, month-end close, and financial reporting support.
Ensure financial transactions are recorded accurately, completely, and timely across multiple entities and cost centers.
Prepare and review monthly general ledger and balance sheet account reconciliations.
Maintain supporting schedules and investigate and resolve account discrepancies and reconciling items.
Review accounting transactions for accuracy, proper classification, allocation, and completeness.
Assist with month-end and year-end closing processes.
Maintain accurate and organized accounting records in accordance with established accounting procedures and Firm policies.

Accounts Payable & Related Accounting Functions

Perform and support accounts payable functions, including invoice review, coding, approvals, payment processing, and recordkeeping.
Ensure vendor payments are processed accurately and within established deadlines.
Investigate and resolve vendor discrepancies.
Maintain organized accounts payable documentation and supporting records.
Monitor expenses and ensure proper allocation across entities, departments, and cost centers.
Assist with accounts receivable and other accounting functions, as applicable.

Bank & Trust Account Reconciliations

Prepare monthly bank reconciliations and investigate and resolve reconciling items in a timely manner.
Perform reconciliations related to operating accounts and client trust/IOLTA accounts.
Support compliance with applicable client trust accounting requirements and Firm procedures.
Maintain appropriate supporting documentation for bank, trust, and related account reconciliations.
Identify unusual transactions, discrepancies, or reconciliation issues and escalate matters as appropriate.

Settlement Administration

Assist with the financial administration, accounting, and tracking of legal settlements.
Review and reconcile settlement disbursements, escrow activity, and related financial transactions.
Coordinate with attorneys, case managers, operations personnel, and other appropriate stakeholders to ensure the accurate allocation, documentation, and recording of settlement funds.
Maintain detailed accounting records and supporting documentation related to settlement activity.
Support compliance with client trust accounting requirements and internal controls related to settlement funds.
Assist in preparing settlement-related financial reports, schedules, and reconciliations.
Identify and investigate discrepancies related to settlement activity and assist with appropriate corrective actions.

Financial Reporting & Month-End Close

Prepare monthly financial reports, management reports, schedules, reconciliations, and supporting documentation.
Assist with the preparation of monthly financial statements.
Support month-end and year-end closing processes.
Prepare variance analyses, account explanations, and supporting financial information for management review.
Assist the CFO with financial reporting, financial analysis, and other accounting-related matters.
Support budgeting activities and financial data analysis, as needed.
Ensure assigned accounting responsibilities and reporting requirements are completed accurately and within established deadlines.

Tax Compliance

Support monthly tax compliance requirements and related filings.
Assist with tax preparation, reporting, reconciliations, and supporting documentation.
Maintain records required to support applicable tax filings and compliance requirements.
Coordinate the preparation of accounting information requested by external tax professionals, as applicable.

Lender Reporting & Covenant Compliance

Assist with the preparation and calculation of financial covenant ratios and related supporting documentation.
Maintain quarterly work-in-progress (WIP) schedules in coordination with appropriate case management and operational personnel.
Assemble financial information, schedules, and supporting documentation required for quarterly and annual lender reporting packages.
Assist with the preparation and delivery of lender reporting requirements within established deadlines.
Support activities related to the Firm’s cash concentration account and related reconciliations.
Assist with insurance certificate management and applicable lender endorsement requirements.
Identify and communicate transactions, financial conditions, or other events that may impact applicable lender covenants.
Maintain appropriate supporting documentation related to lender reporting and covenant compliance.

Multiple Entities & Intercompany Accounting

Support accounting activities involving multiple law firm and related entities.
Prepare, review, and reconcile intercompany transactions and allocations.
Ensure expenses, revenues, and other financial transactions are appropriately allocated among entities, departments, and cost centers.
Support appropriate financial and operational separateness among the Firm, Legal MSO, and related entities.
Investigate and resolve intercompany discrepancies.
Maintain supporting schedules and documentation for intercompany balances and transactions.

Compliance & Internal Controls

Maintain compliance with established accounting policies, internal controls, accounting standards, and applicable legal industry financial requirements.
Assist in maintaining and improving accounting procedures, documentation, and internal controls.
Support internal and external audits by preparing reports, reconciliations, schedules, and supporting documentation.
Assist with compliance reporting and information requests.
Ensure confidentiality, security, and accuracy of sensitive financial and client-related information.
Identify accounting or control issues and assist with the development and implementation of appropriate corrective actions.
Perform other accounting and finance-related duties as assigned.

Required Qualifications

Bachelor’s degree in Accounting required.
Minimum of five (5) years of relevant accounting experience.
Fluency in English, both written and verbal, required.
Proficiency in Microsoft Office, with strong Microsoft Excel skills.
Strong working knowledge of the full accounting cycle and general ledger accounting.
Experience with account reconciliations, financial reporting, and tax compliance.
Experience working with accounts payable and bank reconciliations.
Ability to work with complex accounting transactions across multiple entities and cost centers.

Preferred Qualifications

Experience with legal industry accounting functions preferred.
Experience with client trust/IOLTA account reconciliations preferred.
Experience with settlement administration, settlement disbursements, or escrow accounting preferred.
Experience with lender reporting, financial covenant compliance, or covenant calculations preferred.
Experience preparing or maintaining WIP schedules preferred.
Experience with intercompany accounting and allocations preferred.
Experience supporting internal or external audits preferred.
Experience working with multiple legal or related business entities preferred.

Knowledge, Skills & Abilities

Strong analytical and problem-solving skills.
Excellent attention to detail and commitment to accuracy.
Strong organizational and time-management skills.
Ability to manage multiple priorities and meet established deadlines.
Strong written and verbal communication skills.
Ability to communicate professionally and effectively with attorneys, case managers, financial institutions, vendors, internal departments, and other stakeholders.
Ability to work independently while collaborating effectively with other team members.
Ability to handle financial, client, and confidential information with appropriate discretion.
Strong judgment and ability to identify, investigate, and resolve accounting discrepancies.
Ability to understand and work with complex financial transactions involving multiple entities.
Ability to adapt to changing departmental and business priorities.

Benefits

The Firm offers eligible employees a comprehensive benefits package that includes:

401(k)
Health insurance
Dental insurance
Vision insurance
Life insurance
Employee Assistance Program (EAP)
Paid sick time
Paid time off

Work Requirements

Ability to reliably commute to the Firm’s San Juan, Puerto Rico office.
Position is performed in person during the Firm’s regular Monday through Friday work schedule.

Equal Employment Opportunity

The Firm is an Equal Opportunity Employer and considers applicants for employment without unlawful discrimination based on any status protected by applicable federal or local law.

Pay: $52,000.00 - $62,000.00 per year

Benefits:

401(k)
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid sick time
Paid time off
Vision insurance

Work Location: In person

Senior Accountant (5+ years of experience)

Job description