Site Engineer

Job Title: Administrative & Project Coordination Assistant Department: Projects / Operations / Administration

Company: Al Menhad Computer Systems LLC

Location: Dubai, UAE

Reports To: Operations Manager / Project Manager

Job Summary

The Administrative & Project Coordination Assistant will provide administrative and operational support for CCTV, ELV, and security system projects. The role involves preparing and maintaining project documentation, coordinating with clients and suppliers, assisting with quotations and procurement, following up on SIRA approvals and renewals, and monitoring project progress to ensure smooth day-to-day operations.

Key Responsibilities

1. Project Coordination

• Maintain project schedules, status updates, and completion records.

• Coordinate with technicians, site teams, clients, and building facility management teams.

• Follow up on site access approvals, work permits, and required documentation.

• Track pending activities, project deadlines, and outstanding issues.

• Assist in preparing daily and weekly project progress reports.

2. Quotations and Client Coordination

• Prepare quotations, proposals, and supporting documents as instructed.

• Maintain records of client communications and pending actions.

3. SIRA Documentation and Compliance

• Assist in preparing documentation for SIRA CCTV approvals, inspections, audits, and renewals.

• Maintain records of approved drawings, camera lists, equipment details, certificates, and inspection reports.

• Coordinate the collection of documents from clients, consultants, technicians, and suppliers.

• Track submission status, pending approvals, and inspection schedules.

• Ensure all documents are reviewed by the responsible project or technical team before submission.

4. CAD, SSD Drawing and SVG Drawing Preparation

• Prepare and update CCTV and ELV system drawings using AutoCAD (CAD).

• Prepare SSD (Security System Design) drawings in accordance with project requirements and applicable SIRA guidelines.

• Prepare SVG drawings as required for project submissions and security system documentation.

• Update camera locations, camera identification numbers, coverage layouts, cable routes, equipment locations, and other drawing details based on site conditions and approved designs.

4. Documentation and Office Administration

• Maintain organized electronic and physical project files.

• Prepare work completion reports, delivery reports, meeting notes, and other project documents.

• Maintain customer, supplier, technician, and project databases.

• Update Excel sheets and prepare regular reports for management.

• Assist with general office administration and other assigned duties.

6. Follow-up and Reporting

• Maintain a daily task list and follow up on pending activities.

• Provide regular updates to management regarding project progress, delays, approvals, and procurement.

• Escalate issues that may affect project deadlines, costs, or client commitments.

• Ensure assigned tasks are completed accurately and on time.

Required Skills and Qualifications

• Good communication and professional email-writing skills.

• Working knowledge of Microsoft Excel, Word, Outlook, and PDF documentation.

• Good organizational, coordination, and follow-up skills.

• Ability to maintain accurate records and manage multiple tasks.

• Basic understanding of CCTV, ELV, networking, or security system projects is an advantage.

• Familiarity with SIRA documentation and UAE project procedures is preferred.

• Attention to detail, responsibility, and willingness to learn.

Pay: AED2,800.00 - AED3,500.00 per month

Work Location: In person