Staff Accountant

About the Company

Advanced Inhalation Rituals – AIR is a leading innovator in the premium shisha, hookah, and tobacco accessories industry. Our mission is to redefine the ritual of social smoking through craftsmanship, innovation, and compliance excellence. From hookah brands to next-generation and lifestyle products, AIR combines tradition with technology to deliver elevated consumer experiences across global markets. The Americas operate across the U.S., Latin America, South America and parts of the Caribbean serving both B2B and B2C channels with a focus on quality, integrity, and growth. Our team is driven by an entrepreneurial spirit and a commitment to operational excellence, collaboration, and continuous improvement. At AIR, you’ll join a fast-growing company where innovation meets culture, and where every team member contributes to shaping the future of modern inhalation rituals.

About the Role

The

Accountant

will manage vendor relationships, process invoices accurately and efficiently, handle accounts payable accruals, and actively participate in the month-end close process within the Accounting Department. The role demands a solid understanding of AP principles, strong analytical and problem-solving capabilities, excellent organizational and communication skills, and the ability to thrive both independently and collaboratively. Responsibilities include vendor account management and reconciliation, full cycle 3-way match invoice processing and payment execution, preparing and posting AP accruals, contributing to month-end close tasks including reconciliations and journal entries, and ensuring adherence to company policies and controls.

What You’ll Do

Invoice Processing and Payment Execution:

• Processing high volume of vendor invoices, gathering and maintaining comprehensive supporting documentation, and adherence to established approval workflows.

• Matching purchase orders to corresponding invoices, diligently investigating and resolving any discrepancies to facilitate timely payment.

• Routing invoices for appropriate departmental approvals, proactively following up to ensure timely processing and adherence to payment terms.

• Preparing and executing various payment methods, including checks, electronic fund transfers (EFT/ACH), and credit card transactions.

• Maintaining well-organized and readily accessible records of all invoices, payments, and related documentation.

Vendor Relationship and Account Management:

• Cultivating and maintaining robust relationships with vendors, serving as the primary point of contact for inquiries, statement reconciliations, and issue resolution.

• Overseeing the integrity of vendor master data, ensuring accuracy, completeness, and adherence to internal controls.

• Conducting regular reviews and reconciliations of vendor statements to proactively identify and resolve discrepancies, ensuring accurate account balances.

• Investigating and resolving past-due invoices, payment variances, and other vendor-related matters.

Accounts Payable Accruals and Month-End Close:

• Preparing and posting accounts payable accrual entries during the month-end close process to ensure the completeness and accuracy of financial reporting.

• Performing detailed analysis and reconciliation of accrual balances against supporting documentation, investigating and resolving any variances.

• Participating in month-end close activities, including the preparation of journal entries, performing accounts payable sub-ledger to general ledger reconciliations, and provisioning comprehensive supporting documentation as required.

• Providing documentation and clear explanations to support internal and external audit requests.

Qualification

Required

• Bachelor’s degree in

  Accounting.

• 1–3 years of relevant accounting experience

• Strong understanding of

  U.S. GAAP fundamentals. IFRS a plus.

• Proficiency in

  Microsoft Excel

  (pivot tables, VLOOKUP/XLOOKUP)

• Experience working with

  ERP system

  MS365 Dynamics.

• Strong attention to detail and ability to manage multiple priorities

Preferred

• CPA or CPA-eligible optimal.

• Prior experience supporting

  month-end close cycles

• Prior experience with

  inventory cost accounting

  desirable.

Additional Qualifications

• Detail-Oriented:

  Exhibits a thorough and precise approach to all tasks, with a strong commitment to accuracy.

• Dependable:

  Demonstrates reliability and accountability in completing assigned responsibilities and meeting established deadlines consistently.

• Independent:

  Capable of working effectively with minimal supervision, demonstrating initiative and ownership of responsibilities.

• Team Player:

  Collaborates positively and constructively with colleagues, contributing to a supportive and productive team environment.

• Analytical and Problem-Solving Skills:

  Possesses the ability to critically analyze data, identify discrepancies, and develop and implement effective solutions.

• Superior Organizational Skills:

  Demonstrates excellent ability to prioritize tasks, manage time efficiently, and maintain well-organized records and documentation.

• Excellent Communication Skills:

  Communicates clearly, concisely, and professionally, both verbally and in writing, with internal and external stakeholders.

• Strong Work Ethic:

  Displays dedication, commitment, and a proactive approach to achieving high-quality results.

• Adaptability and Flexibility:

  Demonstrates the ability to adjust to changing priorities, procedures, and business needs.