SUMMARY: CAMICO's Statutory Accountant is responsible for tax filings (premium, muni, & corporate) and payments, regulatory filings, and miscellaneous filings, for all licensed states. This position also includes maintaining custody reporting and general accounting functions of the Finance department and additional new responsibilities may be assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Tax Compliance:

Prepare premium tax payments and filings for all 50 states that CAMICO is licensed to write business, including hard copy filing and e-filing
Prepare municipal tax for six states including quarterly and annual filings
Update filing instructions on changes and new requirements to ensure the company is in compliance
Maintain tax filing calendars to ensure all deadlines are met
Maintain all filing documents, such as forms, mail and proof of payments to avoid penalty
Set up e-payment option as required, maintain e-filing and e-payment procedures by the state
Coordinate with external tax consultants to ensure extensions, federal tax returns, and state corporate returns are filed on time, payments and refunds are accurate for both companies
Attend annual tax software update webinars to keep current with enhancements

Statutory Compliance:

Prepare statutory filings for 50 states’ regulatory departments and various insurance rating bureaus, including reports, forms, fees, and assessment
Research websites by state to obtain the most current information in addition to MPFP software
Maintain statutory filing calendar to ensure all changes are updated, all mailings are logged, and all deadlines are met
Maintain all filing documents, including forms, mail and proof of payments to avoid penalty
Update permanent notes by state as required

Maintain Custodian Bank Statements:

Organize documents and bank statements by the state, retrieved monthly online and follow up on missing statements
Update and maintain pledged security asset spreadsheet as required
Follow up on interest receivable and communicate with custodian banks’ contact person
Track interest income received from state deposits and notified investment accounting service on a monthly basis
Coordinate with the Regulatory Department on new requirements and investment advisor on replacing maturing securities held by the state agencies

Premium, Tax, and Fee Receivable:

Review system reports on state premium, fees surcharge and local tax surcharge to ensure accuracy
Identify and report any discrepancies between reports and general ledger

General Accounting:

Prepare tax accrual account by state annually & prepare journal entries for the true up
Reconcile general ledger accounts including tax accrual, prepayment, fees, assessment pass through accounts, premium and insurance guarantee fund accounts
Reconcile tax, fees, assessment expense, and assessment pass through accounts, by state
Prepare monthly DWP State Page for unearned premium and premium tax accrual & create journal entry (JE 29)
Update worksheet for current year and prepare Muni Accrual (JE 30) monthly
Prepare monthly journal entry (JE 61) for all the payments made
Save assigned monthly journals and supporting documents on the Finance drive in electronic format
Complete other account reconciliations as required and provide assigned external audit requests in a timely manner
Prepare monthly reconciliation of monthly general ledger interface for Claims with system reports
Assist Financial Analyst II with quarter-end reserve process by downloading data for Earned Premium Accruals, Reinsurance Report, Policy Data Extract, Claims payments and reserves detail.
Download CMI Sweep account transaction to send to investment accounting provider to record the monthly transactions
Send quarterly & annual statements to internal & external users and bind the annual statement for distribution

Concur Credit Card Processing:

Login to Concur to move current charges to current month
Follow up credit card users for the support for each expense if not provided
Check the GL code for the expenses charged
Create the final report at the end of each month from Concur and save in Finance shared drive

SUPERVISORY RESPONSIBILITIES:

This position has no supervisory responsibilities.

BASIC QUALIFICATIONS:

Two (2) + years of accounting and/or financial analysis

Bachelor’s degree: majoring in Accounting, Finance or other quantitative discipline preferred

Proficiency in MS Excel including advanced functions such as pivot tables, look-ups and macros

Aptitude for numbers, strong attention to detail and well organized

Strong oral and written communication skills

Ability to work independently, prioritize and meet deadlines

Excellent customer service skills

FINANCE COMPETENCIES

Time Management

Uses his/her time effectively and efficiently; values time; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities.

Problem Solving

Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn’t stop at the first answers.

Process Management

Good at figuring out the processes necessary to get things done; knows how to organize people and activities; understands how to separate and combine tasks into efficient workflow; knows what to measure and how to measure it; can see opportunities for synergy and integration where others can’t; can simplify complex processes; gets more out of fewer resources.

Functional /Technical Skills

Has the functional and technical knowledge and skills to do the job at a high level of accomplishment

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; talk or hear. The employee is occasionally required to walk, stoop, kneel, crouch or crawl.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Job description